Senior Executive Assistant - 12 Month FTC

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Senior Executive Assistant - 12 Month FTC, London

Client: Knight Frank

Location: London, United Kingdom

Job Category: Other

EU work permit required: Yes

Job Reference: c94f82076da3

Job Views: 100

Posted: 11.03.2025

Expiry Date: 25.04.2025

Job Description:

Contract Type: Fixed Term Contract

Employment Type: Full-Time

Working Requirements: Dynamic Working Hours 9:00am to 6:00pm

Salary: Competitive

Division: Residential

Location: 55 Baker Street

Knight Frank is looking to hire a Senior Executive Assistant to work within the Country Business.

We are the world’s leading independent international property consultancy, headquartered in the UK, offering agency and professional advice across Commercial, Residential and Rural sectors. Established in 1896, Knight Frank now comprises a global network of over 20,000 people in 600+ offices across 50 territories.

Role:

Based in our Global HQ at 55 Baker Street, the Senior Executive Assistant will work within the Country Business, providing SEA support to the Head of Country Business. The role is required as the right-hand person, supporting them with the smooth running of the business. Discretion and confidentiality are crucial to this role.

Responsibilities:

1. Being the first point of contact for the Head of Country Business across the Residential Division and the wider Partnership and with other Sub-Divisional Heads, Regional Partners, Board members, the Operations team and Business Services teams.
2. Operating with strict confidentiality and professionalism at all times.
3. Carrying out all EA duties in a discreet, diplomatic and efficient manner to reflect the brand and the sub-division.
4. Working exceptionally closely with the Head of Country Business to anticipate their needs and help prioritize requests for time and attention from all areas of the business.
5. Proactive diary management, organizing and minuting meetings, document production and travel arrangements.
6. Preparation for meetings, ensuring that the Head of Country Business has all relevant documentation ready for pre-reading/saved in the relevant folders.
7. Setting up appraisal meetings with direct reports; ensuring all documentation is complete before and after the appraisal.
8. Preparation for the monthly Country Board meetings, including ensuring subsequent actions are dealt with prior to the meeting.
9. Taking minutes at the Country Board meetings, ensuring they are sent to the Head of Country Business for review in a timely manner and then distributed to the relevant attendees.
10. Reviewing Board papers, making sure minutes are reviewed and ensuring the Head of Country Business carries out their actions before the next meeting.
11. Building trustworthy relationships among stakeholders, internal teams, and external contacts.
12. Proactively building rapport and nurturing an effective relationship with the Senior EA/EA network at Knight Frank.
13. Working with the Head of Country Business on ad hoc events throughout the year such as strategy days and social events.
14. Build presentations for the Head of Country Business as and when required.
15. Approval of invoices and expenses.

Key Experience Required:

1. 5 years+ EA experience
2. Experience at board level with minute taking (essential)
3. Excellent IT skills with knowledge of Microsoft Office
4. Excellent verbal and written communication skills
5. Background in project management, organization and administration (preferred).

Please note: this is a Direct Search led by Knight Frank. Applications from recruitment agencies will not be accepted nor will fees be paid for unsolicited CVs, even if provided by PSL agencies.