Senior Executive Assistant

Clearline Recruitment presents an exciting opportunity with a well-respected, family-built business, serving the local community for over 50 years, and expanding into national and international clientele. Our client is celebrated for their professional integrity, ethical practices, and unwavering commitment to helping others. They value high-calibre talent and offer a supportive, growth-oriented environment.

Dedicated to social and environmental responsibility, they engage in eco-friendly practices and support various Sussex charities, giving you a chance to get involved and make a difference. As part of this company, you will make a meaningful contribution to your community, whilst also being encouraged to progress and develop professionally.

Our client is looking for a professional Senior Executive Assistant to join their busy team in Haywards Heath. This is a great opportunity for somebody looking to forward their career as a Senior Executive Assistant and join a lovely team in an excellent location.

Benefits:

1. Competitive salary with an annual bonus
2. Additional benefits available
3. Opportunities for professional development and training events
4. 21 days of holiday, in addition to bank holidays, and at least 3 extra days off during the Christmas/New Year shutdown

What are they looking for?

1. Experience as a PA or EA to a C-suite member, ideally in a law firm or professional services.
2. Strong organisational and communication skills, professionalism, and a proactive attitude.
3. Ability to remain calm under pressure and adapt to changing circumstances.
4. Proficiency in managing busy schedules and multiple inboxes.
5. Excellent time management and prioritisation skills.
6. Attention to detail with high accuracy in numeracy and literacy.
7. Commitment to confidentiality and effective communication with stakeholders.
8. Ability to produce high-quality reports and presentations.
9. Experience with board and committee governance meetings.
10. Familiarity with legal terminology (desirable).
11. Advanced skills in Microsoft Office and knowledge of legal software (e.g., LEAP).

Responsibilities as a Senior Executive Assistant:

1. Financial Support (Dance Company): Prepare and monitor budgets, issue invoices in line with production contracts, reconcile incoming invoices, and prepare payments for approval, while also managing expenses.
2. Financial Support (Law Firm): Process and draft invoices, provide backup support to the legal cashier in preparing payments for approval and release, and maintain accurate client ledgers.
3. Calendar & Meeting Management: Manage the Partner's calendar by organising appointments, scheduling meetings, preparing agendas, and taking minutes to ensure effective use of time and resources.
4. Communication Liaison: Serve as the primary point of contact for internal and external stakeholders, managing correspondence professionally and assisting in the implementation of management policies.
5. Administrative Support: Coordinate travel arrangements, process visa applications, and assist with special projects as needed.
6. Information Management: Oversee email inboxes, manage and file documents, and uphold confidentiality in all correspondence.
7. Business Development: Support event planning initiatives and assist with updates to LinkedIn profiles.

If you are interested in this excellent Senior Executive Assistant opportunity, we would love to hear from you. Please apply now or get in touch with Chloe McCausland at Clearline Recruitment.

Job Title: Senior Executive Assistant

Location: Haywards Heath

Full Time