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Senior Executive Assistant

Gordon Yates Ltd

London

Hybrid

GBP 45,000 - 51,000

Full time

25 days ago

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An established industry player in the healthcare charity sector is seeking a Senior Executive Assistant to provide crucial support to its Executive Office. This role involves proactive diary management, document production, and coordination of internal communications. The ideal candidate will have extensive experience in executive assistance, demonstrating flexibility and discretion while managing senior stakeholders' schedules. This position offers a dynamic work environment where your contributions will significantly impact the organization's effectiveness. If you thrive in a fast-paced setting and are passionate about making a difference, this opportunity is perfect for you.

Extensive experience in EA or PA roles in a pressurized environment.
Ability to manage senior managers’ schedules and travel arrangements.

Provide high-quality support to the Executive Directors.
Manage diaries, coordinate communications, and maintain core files.

Diary Management

Communication Skills

Discretion

Flexibility

Judgment

Collaboration

Microsoft Teams

SharePoint

One Drive

Yammer

Senior Executive Assistant

Temp for 6 Months; Maybe Longer 45-51K
In office; to begin with - Maybe the odd day from home down the line
Central London

Who you will be working for?

Non Profit - Healthcare Charity

What would you be doing?

This is a critical role to the effective functioning of the Executive Office of our client. Its purpose is to provide proactive, high-quality support primarily to the ED and Deputy ED.

Proactive diary management for the ED and Deputy ED to ensure their time and capacity is used effectively in the management of our client and engagement with external stakeholders.
Production and review of documents, such as correspondence, presentations, and briefing notes, on behalf of the ED and Deputy ED, including necessary background research and stakeholder engagement or review.
Maintaining privacy, discretion, and order in core files (e.g., via SharePoint), action lists, and decision logs.
Coordination of internal communications on behalf of the ED, particularly relating to CoDir business and decisions, escalating issues of importance and facilitating the communication of senior decision-making in a timely way.
Senior internal and external stakeholders receive a responsive and helpful experience in approaching General Direction with requests for meetings and/or information.
Expenses are processed and meetings are arranged within agreed timescales.

About You

Extensive experience working in an EA, PA, or other office administrative roles in a pressurized environment requiring flexibility, tact, judgment, and discretion in handling internal and external contacts and information.
Experience of successfully and professionally managing senior managers’ schedules, facilitating their workload and diary, including researching and booking of international travel, visas, and accommodation.
The ability to effectively collaborate and communicate within a hybrid working environment utilizing Teams, SharePoint, One Drive, and Yammer. An aptitude for quickly learning new software and systems.

How to apply

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