Senior Corporate Administrator - Board Governance

Reports to Client Relationship Manager

Corporate Services within Aztec is a relatively new dynamic team and growing fast. Our client base is a diverse mixture of structures and asset types, providing lots of variety in the work we do.

The purpose of this position is to provide board governance services and carry out day-to-day administration to a portfolio of corporate and fund structures within the Corporate Services team.

Key responsibilities:

1. Build and maintain strong working relationships with internal and external clients, colleagues and other business contacts.
2. Provide assistance and, where required, oversight of junior team members.
3. Co-ordinate all aspects of board governance matters including the preparation of notices / agendas and obtaining directors' availability; collate and distribute meeting packs.
4. Attendance at meetings and drafting minutes, resolutions and matters arising for routine and transactional matters.
5. Carry out all aspects of board governance matters, including client on-boarding, maintaining internal systems and databases, company secretarial matters and responding to day-to-day client correspondence.
6. Maintain accurate records for all entities administered including contact information, shareholder details and processing all changes thereon.
7. Incorporation of companies / partnerships, annual and other ad hoc filings on Registrar portals.
8. Liaise with notary offices, government offices, tax authorities, banks and the Trade Register (as applicable).
9. Undertake routine and office clerical tasks where necessary.

Skills, knowledge, expertise:

1. The candidate will be expected to be qualified or studying towards a relevant professional qualification (preferably ICSA Certificate level or an accountancy qualification).
2. Sound technical financial services knowledge (to be supported through the Aztec Academy).
3. Strong knowledge of company and partnership laws, an understanding of trusts would also be beneficial.
4. Computer literacy skills are essential.
5. Strong interpersonal skills are required to develop close working relationships with colleagues, clients and business contacts.

We will provide the training, both in house for relevant technical knowledge and also for professional qualifications to enhance both your professional development and ability to provide sound administration services. You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients are at the heart of what we do.

Who are we?

Aztec Group has come a long way since first opening its doors in Jersey back in 2001. Our size and reach may have changed, but one thing that hasn't is our identity - we're proud to be a truly independent, owner-managed business that puts our people and clients at the centre of everything we do.

We understand that everyone will put value on different things and that's why our employee package includes a variety of benefits. Here are some of the core benefits for all our people:

1. Competitive salary.
2. Discretionary bonus scheme.
3. Flexible, hybrid working.
4. Generous holiday allowance.
5. Pension scheme.
6. Private medical insurance, including eye care.
7. Permanent health insurance.
8. Life assurance (death in service and critical illness benefit).
9. Worldwide travel insurance.
10. Ability to work abroad for up to 3 weeks per annum.
11. Regular social events.
12. Health and wellbeing programmes.
13. Significant investment into your personal and professional development.

We will provide the training, both in house for relevant technical knowledge and also for professional qualifications to enhance both your professional development and ability to provide sound administration services. You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients are at the heart of what we do.