Senior Company Secretariat Assistant

-; London; On-site; GBP 40,000 - 80,000; Full time

Job description

What's the role

Shell is looking for a qualified (Chartered Governance Institute or equivalent) Senior Company Secretariat Assistant to join the team in London.

What you'll be doing

As a Senior Company Secretariat Assistant, you will report to the Deputy Company Secretary. You will be supporting the delivery of a high-quality service within the corporate secretariat function, covering entity management, corporate governance, compliance processes, board activities, shareholder services and working to understand the corporate reporting and governance standards of a UK listed entity.

More specific responsibilities include:

1. Support on the provision of company secretarial services, including statutory compliance activities, shareholder and board actions; advice on governance and company secretarial issues; participation in corporate projects and transactions; responsibilities for company secretarial processes, procedures, databases and know-how.
2. Assist with GEMS updates and Data Protection registrations.
3. Keep up to date on latest statutory and regulatory requirements.
4. Support ad hoc team and corporate governance projects.

You will assist with corporate reporting and governance standards required of a UK listed entity, covering areas such as:

1. Assist with the administrative management of a Committee.
2. Maintain the daily buybacks records including Companies House and HMRC filing.
3. Assist with the Annual Report drafting process for the Governance sections.
4. Regulatory disclosure - supporting the team with ongoing disclosure process in connection with listed markets and requirements (including 6K announcements, AGM notifications and FCA filings).
5. Ensure GEMS database is up to date for all aspects of Shell plc.

What you bring

We are keen to speak to individuals with experience in management of subsidiary companies and knowledge of company secretarial functions within the listed environment.

Newly or recently CGI qualified (or equivalent) is a must.

In addition to the above, we would hope you possess the following attributes:

1. Self-motivated and have excellent communication and organisation skills with strong attention to detail, execution and reliability.
2. Maturity to deal with a senior stakeholder group.
3. A conceptual thinker with problem solving and analytical capability and learning agility.
4. Proactive, well organised with the ability to work under pressure and adaptable to different cultures.
5. Skilled in using GEMS, Diligent, Microsoft Package, Docusign or similar systems.

Given the nature of the work for this role, we would be needing someone with rights to work in the UK. You will need to be able to work in the London office.

What we offer

You bring your skills and experience to Shell and in return you work with talented, committed people on one of the most important challenges facing our planet. You will have the opportunity to develop the skills you need to grow in an environment where we value honesty, integrity, and respect for one another. You will be able to balance your priorities as you become the best version of yourself.

1. Progress as a person as we work on the energy transition together.
2. Continuously grow the transferable skills you need to get ahead.
3. Work at the forefront of technology, trends, and practices.
4. Collaborate with experienced colleagues with unique expertise.
5. Achieve your balance in a values-led culture that encourages you to be the best version of yourself.
6. Benefit from flexible working hours, and the possibility of remote/mobile working.
7. Perform at your best with a competitive starting salary and annual performance related salary increase - our pay and benefits packages are considered to be among the best in the world.
8. Take advantage of paid parental leave, including for non-birthing parents.
9. Join an organisation working to become one of the most diverse and inclusive in the world. We strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientation, and life experiences to apply.
10. Grow as you progress through diverse career opportunities in national and international teams.
11. Gain access to a wide range of training and development programmes.

We'd like you to know that Shell has a bold goal: to become one of the world's most diverse and inclusive companies. You can get to know more about how we're working towards that goal, click here .

Shell in The United Kingdom

Shell UK remains one of the North Sea's biggest producers, supplying around 10% of the UK's total oil and gas needs. But perhaps the most recognisable face of Shell in the UK is our network of over 1,000 Shell-branded service stations.

In the years ahead, as the UK looks to strengthen energy security and deliver its 2050 net-zero goal, Shell UK aims to play a crucial role. We aim to be a major investor in the UK energy system by helping our customers decarbonise with a focus on transport and industry.