Senior Administrator/PA- Older adult psychology service

Powys Teaching Health Board; Newtown; On-site; GBP 20,000 - 30,000; Full time

Job description

Job summary

PLEASE NOTE THAT WE WILL ONLY ACCEPT APPLICATIONS FROM STAFF CURRENTLY EMPLOYED BY POWYS TEACHING HEALTH BOARD

THIS POST IS FIXED TERM FOR 6 MONTHS Due to funding

An opportunity has arisen for an enthusiastic and experienced Senior Administrator/PA to join the older adult psychology service to be based in Park Offices, Newtown. This is a fixed term post for six months working 22.5 hours per week, with hours and working patterns open to discussion and negotiation. There is the expectation the postholder will travel to Brecon to attend service meetings when required.

You will work closely with the Consultant Clinical Psychologist/Head of Specialty to support the delivery of older adult psychology services across Powys. You will be responsible for providing and co-ordinating a comprehensive, confidential, and high quality secretarial and administrative service in addition to providing PA support to the Consultant. The team consists of qualified psychologists, assistants and trainee psychologists on placement. You also will be part of the wider psychology administration teams and will have close links with the older adult services across Powys.

If you are friendly, empathetic, flexible, self-motivated, and organised we are keen to hear from you.

Main duties of the job

With regards to key skills and attributes, you will demonstrate excellent verbal and written communication skills and an ability to work autonomously when required. A willingness to work in a flexible way, and a commitment to supporting service users is essential along with the ability to work collaboratively with a wide range of Health Professionals.

In addition to this you will be required to demonstrate excellent computer and data management skills.

Main administrative duties will include supporting the consultant within the service, organising meetings, taking minutes, management and organisation of task priorities. The role will also include dealing with patient queries and calls, organising appointments, typing letters/reports, managing diaries and various other tasks to support the team and administration of the service.

About us

Being the smallest Health Board in Wales means that you won't get lost in the crowd. Everybody at Powys Teaching Health Board is valued for the contribution they make to our varied and diverse portfolio of community-based services. Together, we can continue to make a real difference to our patients and build on our unrivalled reputation.

As a supportive and progressive employer, we actively encourage you to carve out a career with us, through a range of development pathways. We're also lucky enough to be situated in one of the most beautiful rural counties in Britain, let alone Wales! Achieving a healthy 'life work' balance is essential, and something we recognise by prioritising your well-being.

Job description

Job responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome.

Person Specification

Essential

• NVQ Level 3 or equivalent level of experience together with a high level of numeracy, written and spoken English.
• Advanced Keyboard Skills (e.g. RSA level III).
• Good standard of general education.
• Demonstrable proven experience of working as a PA or equivalent.
• Experience of dealing with confidential and sensitive data and appropriate maintenance and storage of records.
• Experience of working autonomously.
• Working knowledge of MS Office Suite.
• Awareness of policies and procedures relating to dealing with confidential data both personal and organisational.
• Knowledge of administrative and organisational procedures, acquired through training and relevant experience.
• Advanced keyboard skills with the proven ability to produce reports, spreadsheets, and correspondence.
• Able to work within a team.
• Ability to work on own initiative.
• Ability to work to deadlines and under pressure.
• Planning and organisational skills.
• Respect confidentiality.
• Willingness to learn and develop skills.
• Willingness and ability to travel.

Desirable

• Working in an NHS environment.
• Audio typing.
• Supervisory experience.
• Continued Personal Development.
• Ability to speak Welsh.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications.