Senior Administrator / PA / Clerk to Governors

Senior Administrator / PA / Clerk to Governors who is an enthusiastic, dedicated individual with excellent administrative, secretarial and interpersonal skills and experience of taking accurate minutes of meetings is required for a well-established Academy Trust based in Hedge End, Southampton, Hampshire.

SALARY: £24,405 FTE / Actual Salary £2,827 + Benefits

LOCATION: Hedge End, Southampton – travel between three school sites will be required and you will need your own transport (You will be based in the office with some working from home possible).

JOB TYPE: Part-Time, Permanent

WORKING HOURS: 5 hours per week, Term Time only (39 weeks) + additional hours when required.

PLEASE NOTE: You will need a full driving licence and your own vehicle.

JOB OVERVIEW

We have a fantastic new job opportunity for a Senior Administrator / PA / Clerk to Governors who is an enthusiastic, dedicated individual with excellent administrative, secretarial and interpersonal skills and experience of taking accurate minutes of meetings. Working as a Senior Administrator / PA / Clerk to Governors you will be required to provide a high-quality professional clerking service to the trust and carry out duties correctly and promptly in a good working atmosphere.

As a Senior Administrator / PA / Clerk to Governors you will work across and travel between all three schools within the Trust, drafting agendas, providing template reports and producing accurate minutes. Policy review management and other ad hoc administration / governance duties will also be required.

DUTIES

• Provide a confidential Administration, PA and support service to the Academy Trust and Local Governing Bodies working with the Governance Professional.
• Prepare documentation as required for Governors’ meetings ensuring deadlines are met.
• Take accurate minutes for all Local Governing Body meetings.
• Produce draft minutes for approval by the Headteacher and Local Governing Body Chair.
• Copy and circulate final, approved minutes to all members as appropriate.
• Ensure prompt and efficient filing system of minutes and documents is maintained.
• Act as correspondent on behalf of the Trustees and Governing Body if requested to do so.
• Maintain records of correspondence and DfE documents.
• Advise on or obtain advice and information for the Local Governing Body as required.
• Maintain other Governor files including school policies and other school documents.
• If required, run the elections of parent and teacher governors.
• Assist in the preparation of and maintain a Governors’ handbook.

CANDIDATE REQUIREMENTS

• Good Administration or Secretarial experience including taking minutes of meetings.
• Good written and oral communication skills.
• Good organisational skills.
• Ability to work as a team.
• High standards of expectation.
• Patient and Calm under pressure.
• Have Excellent interpersonal skills.
• A positive and proactive attitude is essential.

BENEFITS

• Friendly and sociable colleagues.
• Free on-site car park.
• Staff membership rates to the modern on-site Leisure Centre.
• Enrolment in one of the UK’s Largest public sector pension schemes.
• A tax efficient Cycle-to-Work scheme through salary sacrifice.

The Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The Trust will ensure that all their recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service / DBS checks along with other relevant employment checks.

We reserve the right to close any of our vacancies early.

APPLY TODAY…

By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose.

JOB REF: AWDO-P13280