Senior Administrator - Compensation & Payroll

Senior Administrator - Compensation & Payroll

The role sits within the Compensation & Benefits Team of the Group Human Resources Department which delivers a full-service HR function across the JTC Group.

PURPOSE OF JOB

The Senior Administrator – Compensation & Payroll is responsible for processing monthly and ad hoc payrolls across multiple jurisdictions, as well as assisting with the planning, oversight, development, and delivery of compensation programmes that enable JTC to attract and retain the best talent available in the marketplace.

MAIN RESPONSIBILITIES AND DUTIES

Payroll Processing

• Co-ordinate, administer and process monthly and ad hoc multi-jurisdictional payrolls ensuring that all employees are correctly and accurately paid by the due pay date in each jurisdiction.
• Act as main point of contact for all payroll related queries, ensuring these are dealt with efficiently, in a timely manner and to accurate calculations.
• Ensure payroll is administered in accordance with company processes and controls with 100% accuracy targets, ensuring that relevant jurisdictional legislation, regulations and other requirements are maintained.
• Collate system data reports in order to identify and sense-check adjustments prior to payroll processing.
• Flag queries and anomalies to relevant Line Manager, HR Business Partner or other stakeholder to confirm information for adjustments is accurate.
• Ensure new starters, leavers and changes to standing and variable data are accurately recorded, managed and processed through the relevant payroll.
• Produce payroll reports, checking adjustments and ensuring all work undertaken has been self-reviewed, prior to submission for next level internal review.
• Work, where necessary, with third party payroll providers ensuring they receive accurate information in a timely manner, provide the first review of their work and escalate any queries/concerns appropriately.
• Undertake the first review of payroll reports produced by outsourced payroll providers, ensuring data and calculations are accurate and reflect the monthly adjustments requested.
• Preparation of accurate funding reconciliations and instructions to provide to Finance to arrange payroll funding in a timely manner, in alignment with bank cut-off dates and times.
• Monitor multiple bank accounts to ensure that payroll funding has cleared in sufficient time to meet pay due dates in each jurisdiction.
• Maintain accurate and clearly defined payroll records.

Reporting – Internal and External

• Prepare all statutory return data for review and approval, prior to submission before the relevant deadlines in across each jurisdiction.
• Additional jurisdictional statutory reporting requirements: responsible for the creation of any such related data and provision of such data to local authorities or employees e.g. Benefit in Kind Statement production.
• Assist Finance with queries in relation to payroll accounting, transactions and reporting.
• Prepare and provide appropriate payroll documentation for the annual audit.

Policies and Procedures

• Proactively review and develop the payroll function to ensure it continues to meet business needs.
• Analyse payroll issues and recommend corrective actions.
• Assist the Compensation & Benefits Manager in designing and maintaining pay policies and procedures that comply with all statutory requirements in each jurisdiction.

General

• Actively contribute and be a key member of a multi-jurisdictional HR team building effective working relationships to ensure procedures are accurately followed, allowing for continuity of service during busy periods or times of absence.
• Uphold the professional standards expected of an HR practitioner and act as a role model of excellence with all clients, internally and externally.
• Maintain the highest standard of confidentiality and security in terms of employee data and business information. Treat all HR data in line with GDPR and maintain an ongoing awareness of GDPR legislation.
• Maintain accuracy when handling either employee or company specific data and ensure that the integrity of process is maintained. Follow four eye check protocol and fully complete check lists as required, including providing assistance to other HR colleagues who need support with four eye checks.
• Contribute to the wider HR team, supporting ad hoc projects, exchanging knowledge and supporting standards of good practice.
• Develop self and maintain knowledge in relevant field at all times.
• Consistently demonstrate JTC core values and expected behaviors.
• Adhere to Risk & Compliance procedures in relation to regulatory requirements and AML legislation.
• Adhere to JTC core values and expected behaviors.
• Adhere to CPD requirements in accordance with qualification level.
• Any other duties as deemed necessary by Management.

ESSENTIAL REQUIREMENTS

• Strong analytical skills.
• Clear and concise communication skills.
• Ability to work to tight deadlines and under pressure.
• High level of accuracy and attention to detail.
• Reliable, dependable and trustworthy.

Key Relationships

Internal

• Group HR team members.
• All internal customers to whom the HR function provides a service.
• All other departments in Group Operations division with whom the role has an interface.

External

• Third party suppliers.
• Other industry professionals.
• Ad hoc third-party enquiries relating to payroll activities.