Senior Administrator: Collection Projects

Senior Administrator: Collection Projects

Collection, Projects and Resources
Full-time, 41 hours per week (including one hour paid lunch break)
Permanent
£30,898 per annum
Application deadline: 12pm (midday) on Monday 31 October 2024

About the role:
The postholder will provide excellent office management and administrative support to support delivery of collection move projects.

Key areas of responsibility:

1. Manage and deliver administrative support for collection move projects.
2. Manage the collection move projects office, including health and fire safety compliance and undertaking fire warden duties as appropriate.
3. Manage and monitor collection project budgets, including raising POs and ordering materials and equipment across projects.
4. Schedule and minute programme and project meetings, manage internal communications and events, manage and schedule any travel arrangements, including travel insurance, risk assessments and visas.
5. Assist the Project Coordinator in acting as a liaison point for collection move projects.
6. Deliver administrative support for major procurement exercises.

About you:

1. Ability to draft documents and take minutes.
2. Ability to synthesise and report on information orally and in writing.
3. Ability to maintain effective administrative procedures.
4. Experience of financial administration and budget monitoring.
5. IT literate. Proficiency in a range of Microsoft software packages including Word, Outlook, Excel, Powerpoint.
6. Excellent co-ordination and time management skills.
7. Ability to manage competing demands changing priorities and requirements.
8. Attention to detail.
9. Flexible approach to changing priorities and requirements.

About the British Museum:
Founded in 1753, the British Museum’s remarkable collection spans over two million years of human history and culture. The Museum is a leading visitor attraction, and its world-famous collection includes the Rosetta Stone, Egyptian mummies, the Sutton-Hoo finds, and the Lewis Chessmen. The Museum also holds an extensive collection of prints and drawings spanning 600 years, including works by the greatest graphic artists Dürer, Michelangelo and Rembrandt.

You can view a selection of our impressive collection of prints and drawings in our virtual gallery.

Benefits:
The Museum offers a competitive benefits package including:

1. Generous annual leave allowance of 25 days (rising to 30 days after 10 years’ service) plus 2.5 privilege days and plus bank holidays.
2. Membership of the civil service defined benefit pension scheme.
3. Free entry to a wide range of museums and exhibitions.
4. Participation in private and public Museum activities, including talks by leading curators from around the world and behind-the-scenes opportunities to learn how museums care for and manage their extraordinary collections.
5. Interest-free travel, bicycle, and rental deposit loans.
6. Professional and personal development opportunities.
7. Employee Assistance Programme.
8. Discounts on food and gift shop purchases.

Additional details:
For more information about this role, please see the job description. If you have any additional needs that we should be aware of to support you with your application, please provide details to bmrecruit@britishmuseum.org.

The British Museum is committed to promoting equality of opportunity for all staff and job applicants. We aim to create a working environment in which all individuals can make best use of their skills, free from unlawful discrimination or harassment. We value the benefits that a diverse workforce brings to a museum which represents world culture. The Museum is committed to ensuring that no job applicant suffers unlawful discrimination because of any protected characteristics.

We offer a flexible way of working scheme that allows our employees to work remotely in a way that suits them and the organisation. We welcome questions and conversations at interview stage about how flexible working could work for you.

The Museum also adheres to the HMG Baseline Personnel Security Standard (BPSS) for pre-employment screening of Civil Servants.