Senior Administrator

Job Summary

Partake in the provision of a comprehensive, professional, effective secretarial and administrative service. To partake within the admin team for Data Quality. The post holder will work in conjunction with the Team Manager and Admin Lead to provide a comprehensive degree of initiative, possess mature judgement, and maintain a calm, friendly and efficient manner when dealing with service users, their relatives, colleagues, and visitors.

Main duties of the job

The Post Holder Will Be:

• Required to work independently using initiative and applying a high degree of confidentiality to all of their work. Undertake non-routine duties without direct supervision, working within broad procedural guidelines.
• Responsible for ensuring all correspondence is accurately and appropriately presented using current methodologies and medical terminology used by the Team.
• Highly skilled and experienced in the full range of secretarial work practices, phone calls, information sharing, arranging meetings, taking notes, software programmes, and specialised functional terms.
• Highly proficient in PARIS (Patient Record System), advising and guiding others in the Team, supporting new users and instructing them as necessary. (Training provided).
• Proficient internet skills to access, search and retrieve data relevant to Team.
• Able to use touch typing, and shorthand skills as necessary in daily work.
• Able to use knowledge, and experience to meet the needs of the Teams by completing non-routine tasks on a daily basis.
• Able to update skills as necessary and attend mandatory training.
• Able to work unsupervised, on a daily basis, prioritising own workload, using initiative as to what is routine and what is urgent.
• Able to use agreed guidelines/procedures and develop knowledge/skills/qualifications when working autonomously and managing own work.

About us

Greater Manchester Mental Health (GMMH) Foundation Trust employs over 7000 members of staff, who deliver services from more than 160 locations.

We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford, Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north west of England and beyond.

Greater Manchester is one of the world's most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options.

Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity.

Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users.

Date posted: 20 March 2025

Pay scheme: Agenda for change

Band: Band 4

Salary: £26,530 to £29,114 a year per annum pro rata

Contract: Fixed term

Duration: 12 months

Working pattern: Full-time

Reference number: 437-7050045

Job locations: Kingslea House, Francis Road, Withington, M20 4XP

Job Description

Job responsibilities

Staff Benefits

• Pay Enhancements:

Band
Saturday (midnight to midnight) and any week day after 8pm and before 6am
All time on Sundays and Public Holidays (midnight to midnight)

• Time plus 47%
• Time plus 94%
• Time plus 41%
• Time plus 83%
• Time plus 35%
• Time plus 69%
• Time plus 30%
• Time plus 60%

• 27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years
• Excellent pension
• Cycle to work scheme
• Salary sacrifice car scheme
• Wellbeing programme
• Blue Light Card Discounts
• fuelGenie Fuel Cards (for applicable roles)

Person Specification

Qualifications And Experience Essential

• 5x GCSE passes to include English and Maths

Desirable

• Worked in an admin role in a clinical setting

Management Experience

• Essential

Desirable

• Familiar with EPR system
• IT Qualification

Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications.

Employer details
Employer name: Greater Manchester Mental Health NHSFT
Address: Kingslea House, Francis Road, Withington, M20 4XP
Employer's website: https://www.gmmh.nhs.uk/