Senior Administrator

Senior Administrator - Hemel Hempstead (9 Month Fixed Term Contract)

We are delighted to be working with a global company, helping them find a Senior Administrator to join their team on a 9-month fixed term contract.

This role is based in our client's Hemel Hempstead head office, and the successful candidate would be working in the Office Administration team, reporting to the Office and Finance Manager. You will be responsible for providing administrative support to the office and employees to ensure smooth daily operations across the company.

Our client has indicated that to be successful for the role the candidate should be a well-organised individual, with a good attention to detail and a confident communicator who is able to work closely with a number of key individuals and stakeholders. It is also worth stating that we are looking for someone with a good understanding of Excel, prior experience booking travel arrangements and a good understanding of finance systems.

The salary on offer for this position is between £26k - £29k, and the role is based from our client's Hemel Hempstead head office. Our company operates a hybrid working model with staff working from home on Mondays and Fridays. Please note this position is a fixed 9-month maternity cover and we are ideally looking for someone who is available for an immediate start and happy to work on a fixed contract.

Key Responsibilities

1. Invoicing for and submitting expenses.
2. Closing down settled invoices on internal systems.
3. Reconcile Credit Card Statements.
4. Ensuring required tasks are completed to hit month end deadlines.
5. Arranging travel bookings for staff within company policy; including arrangement of Flights, and hotel bookings.
6. Ensure approvals are in place and all processes are being followed.
7. Provide stock room cover during staff holidays or absences.
8. Overseeing the order of required stationary including business cards and printer supplies.
9. Order vital office consumable supplies including Coffee, tea, milk and snacks.
10. Manage the purchase of gifts/vouchers for employees.
11. Provide support in managing company events including Christmas Parties and Summer events.
12. Obtain quotes for required office equipment.
13. Assist Office and Finance Manager with adhoc tasks and projects.

Candidate Requirements

1. Due to the varied nature of this role we're ideally looking for someone that has worked in a varied administration role.
2. Previous experience organising travel arrangements is desired.
3. A good understanding and prior exposure dealing with accounts processes (expenses/invoices).
4. Good technical knowledge and ability using Microsoft Office (including Excel) is ideal.
5. Strong attention to detail with the ability to multitask, whilst also being able to prioritise certain duties.
6. Good time management.
7. Team player who is willing to provide support to colleagues, but also able to work independently.
8. A strong character who is able to negotiate effectively.
9. Strong communicator with good verbal and written skills.
10. Able to engage across all levels and functions within the business.

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