Senior Administrative Assistant

VanRath; Belfast; On-site; GBP 25,000 - 28,000; Full time

Job description

Role: Senior Administrative Assistant - Temporary - Belfast

Job Overview

VANRATH are excited to support a returning client, in the professional services sector who are seeking an experienced Senior Administrative Assistant to join the organisation and execute the duties within the Chief Executive's office.

• Salary: £25,000 - £28,000
• Belfast
• Temporary - with potential to become permanent

Key Responsibilities:

• Provide essential administrative support to the Presidential and Chief Executive Office, ensuring the smooth operation of key functions.
• Manage complex diaries, organise meetings, and coordinate events with tact and precision, handling last-minute changes with ease.
• Serve as the first point of contact, addressing queries and correspondence with professionalism and discretion.
• Coordinate travel arrangements for the Chief Executive and Presidential team, including booking flights, accommodation, and creating detailed itineraries.
• Manage meeting administration, including preparing agendas, distributing papers, tracking attendance, and following up on actions.
• Support the team with protocols, policies, and procedures, maintaining high standards of service both internally and externally.
• Manage documents, ensuring that both hard and soft copies are up-to-date, well-organised, and easily accessible.
• Demonstrate flexibility and initiative, responding to various tasks and challenges to help achieve organisational objectives.

Essential Criteria:

• 5 GCSEs (or equivalent) grade C or above, including English and Maths.
• Experience as an Administrative Assistant in a fast-paced office, supporting senior management.
• Proficient in Audio-Visual platforms (e.g., Zoom, MS Teams).
• Ability to handle sensitive, confidential information.
• Experience with document management (preparing, collating, and distributing agendas).
• Skilled in handling correspondence and maintaining accurate records.
• Proficient in Microsoft Office (Word, Outlook, Excel, PowerPoint).
• Experience managing diaries/travel arrangements.

Desirable Criteria:

• A Level education or equivalent.
• Experience prioritising work in an administrative or secretarial role.
• Knowledge of software like One Advanced and OneDrive.
• Experience with audio typing or digital dictation.
• Ability to adjust work schedules to meet changing priorities.
• Experience supporting senior staff with diary management and prioritisation.
• Strong organisational, interpersonal, and communication skills.
• Ability to work under pressure and meet deadlines with attention to detail.