Senior Administration and Resource Officer

NHS; Wrexham, Swansea, Cardiff; On-site; GBP 60,000 - 80,000

Job description

Senior Administration and Resource Officer

To provide comprehensive, confidential administrative, clerical and business support as part of Public Health Wales' administrative resource.

The post holder is required to communicate and liaise with directorates, divisions and stakeholders, produce work to deadlines whilst ensuring compliance with Public Health Wales policies.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Main duties of the job

This is a key supporting role to the effective running of the team, contributing to the coordinating and delegating of work ensuring consistency with the agreed work plan. This may include monitoring and reviewing admin staff within the team providing advice and support when necessary.

About us

We are Public Health Wales - the national public health organisation for Wales. Our purpose is 'working together for a healthier Wales'. We exist to help all people in Wales live longer, healthier lives. With our partners, we aim to increase healthy life expectancy, improve health and well-being, and reduce inequalities for everyone in Wales, now and for future generations.

Together, our teams work to prevent disease, protect health, and provide leadership, specialist services and public health expertise. We are the main source of public health information, research and innovation in Wales. Never more has public health been so important as we come through the Coronavirus pandemic, face the challenges of the cost-of-living crisis and tackle and prevent the harmful effects of climate change.

Our organisation is guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to creating an inclusive workplace that values equality, diversity and inclusion. We welcome applications which represent the rich diversity of the communities we serve and from those wishing to work part time or on a job share basis.

Job responsibilities

For further information about the vacancy please see the job description and personal specification attached.

Person Specification

Qualifications

• The post holder will require RSA III/NVQ Level 3 or equivalent level of experience, together with a high level of numeracy, written and spoken English.
• Advanced ECDL.

Experience

• Demonstrable experience in an administrative role.
• Previous experience of working with financial systems and/or purchasing of goods or equipment.
• Previous experience of dealing with customers, clients and/or members of the public.
• Experience of project support work.
• Experience of communicating at all levels.
• Budget monitoring.
• Supervisory experience.
• Working in an NHS environment.

Knowledge

• Good knowledge of MS Office Suite.
• Awareness of policies and procedures relating to dealing with confidential data both personal and organisational.
• Thorough understanding of office procedures.
• Working knowledge of filing/data systems including records management.
• Knowledge of Public Health Wales.

Skills

• Ability to work on own initiative and manage own workload.
• Ability to speak Welsh or willingness to learn.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.