Secretary Assistant

IG Seguros; Reading; On-site; GBP 60,000 - 80,000; Full time

Job description

A fantastic opportunity has arisen for our client, a thriving Accountancy firm in Reading. We are looking for an Administrator to join a growing tax team at an incredibly exciting part of the growth journey.

As an Administrative Assistant in the Reading office, you will support the local tax and wider office team. This role would suit someone who is looking for an environment where they will have the opportunity to accelerate their knowledge, skills, and development in a creative, entrepreneurial, and supportive team working with lots of fantastic people along the way. Surrounded by talent, this role will genuinely give you an opportunity to drive your continuing professional development. The role is full-time based 5 days a week in our Reading office.

Core Duties Will Include:

1. Drafting standard documents, formatting reports and presentations, preparing agendas and minutes, scheduling meetings, and producing various tax team reports.
2. Developing proficiency in client billing and BD systems to support billing tasks, including raising bills and WIP adjustments, opportunity tracking, and updating client and business activity information.
3. Support client acceptance and anti-money laundering (AML) processes through research and documentation, ensuring compliance with firm policies.
4. Provide front-of-house cover, handle post, manage kitchens, meeting rooms, desk/car park bookings, stationery and consumables, and assist with event planning and preparation.
5. Perform health and safety duties, including inductions and risk assessments, support fire warden responsibilities, and provide routine IT and hardware assistance.

Ideal Candidates Will Have The Following:

1. Strong commitment to client service, excellent communication skills, and effective teamwork abilities.
2. Experience supporting senior management or partners, including diary and travel management.
3. Proficiency in Microsoft Office, particularly Word, Excel, and PowerPoint, with the ability to handle multiple tasks under pressure.
4. Independent problem-solving, deadline management, and maintaining professionalism in client and colleague interactions.