Secretariat Officer, Strategic Planning & Membership (Base in Beijing)

Secretariat Officer, Strategic Planning & Membership (Base in Beijing)

Asian Infrastructure Investment Bank, London, United Kingdom

Posted: 8 hours ago | Type: Permanent | Salary: Competitive

The Asian Infrastructure Investment Bank (AIIB) is a multilateral development bank whose mission is Financing Infrastructure for Tomorrow in Asia and beyond, with sustainability at its core. We began operations in Beijing in 2016 and have since grown to 110 approved members worldwide. We are capitalized at USD100 billion and AAA-rated by major international credit rating agencies. Collaborating with partners, AIIB meets clients' needs by unlocking new capital and investing in infrastructure that is green, technology-enabled, and promotes regional connectivity.

The Corporate Secretariat (SEC) manages and administers the procedures of the Bank's governance bodies, providing programmatic and administrative support to the Board of Governors, Board of Directors, and AIIB management, including the organization of decision-making processes, Annual Meetings, retreats, International Advisory Panel meetings, Board visits, and outreach. Effective communication and collaboration with the Bank's governing Boards, Members, and stakeholders is critical to upholding the integrity of the Bank's Articles of Agreement and governance mechanisms, enabling the organization to achieve its Corporate Strategy and broader mission.

The Secretariat Officer, Strategic Planning & Membership within SEC, reporting to the Senior Secretariat Officer, supports the governance procedures of the Board of Governors and strategic engagement with shareholders and potential members.

Duties and Responsibilities:

1. Facilitation of Governance:
   • Administer and execute relevant rules and procedures of the AIIB Board of Governors (BoG) pursuant to the AIIB Articles of Agreement, including processes related to voting, elections, and preparation of resolutions.
   • Manage accession processes of new Members and ratification processes of prospective Members.
   • Plan the organization and contents of the Board of Governors' Official Session and Business Roundtable.
   • Facilitate Member accession/ratification processes and ensure clarity of expectations.
2. Strategic Engagement with Shareholders:
   • Advise AIIB management on issues impacting shareholder engagement.
   • Develop briefing materials, reports, and other outputs highlighting relevant issues.
   • Organize outreach events/activities with shareholders and prospective members.
   • Collaborate with the Shareholder Relations and Board Operations teams.
   • Assess the effectiveness of analytical outputs in deepening membership engagement.
3. Knowledge Management:
   • Monitor geopolitical developments to support AIIB business and governance needs.
   • Analyze membership data to improve shareholder engagement strategies.
   • Review processes on the dissemination of information and delivery of analytical outputs.

Targeted Specialized Knowledge:

• Governance: Experience in the administration and facilitation of procedures for governance bodies of an international organization.
• Strategic Engagement: Experience in advisory and analytical assessment related to strategic engagement.
• Diplomacy: Strong diplomatic skills in engagement with shareholders.
• Event Management: Planning and executing all aspects of events.

Candidate Requirements:

• Master's degree in business, economics, finance, international relations, or international development (2 years of relevant experience may be considered in lieu of a Master's degree).
• 5 - 8 years of working experience in related fields.
• Strong interpersonal interaction and organizational abilities.
• Excellent cross-cultural communication and diplomatic skills.
• Able to work effectively as part of a team and demonstrate leadership.
• Able to multitask, work under pressure, and meet deadlines.
• Attention to detail, problem-solving, and strict adherence to confidentiality and diplomacy standards.
• Excellent oral and written communication skills in English.

AIIB is committed to diversity, transparency, and inclusion. We actively encourage applications from people from both within and outside AIIB members, regardless of nationality, religion, gender, race, disability, or sexual orientation.

Join us and help create a prosperous and sustainable Asia while growing your career in a diverse and innovative environment.

Closing Date: All opportunities close at 11:59 p.m. (GMT+8) on the dates listed.

Job Type: Recruitment of staff is conducted through a merit-based competitive selection process.