Sample and Office Coordinator

The Retail Partnership Ltd; Watford; On-site; GBP 60,000 - 80,000; Full time

Job description

As a Fashion Administration, you'll be at the centre of the action, providing crucial support to this brand's design and product teams. From managing day-to-day office operations to ensuring brand consistency, your contributions will help bring their fashion collections to life and ensure the smooth execution of their design vision.

Main Responsibilities Will Include:

1. Oversee and manage the day-to-day operations of the design development office, ensuring everything runs seamlessly and efficiently.
2. Handle general office management tasks, including ordering stationery, supplies, and coordinating couriers.
3. Champion brand compliance by managing the system, uploading design assets, and tracking approvals to ensure all products meet brand standards.
4. Collaborate with our India-based teams, providing them with any missing or required brand compliance information to keep projects moving forward.
5. Coordinate with operations teams to ensure smooth placement of orders and upload of designs to the BC system for approval.
6. Ship products to relevant suppliers and buyers in various countries, ensuring timely and accurate deliveries.
7. Keep track of all relevant paperwork, assisting the accounts department with filing and organisation.
8. Assist the product teams by preparing samples for customer meetings, ensuring they are displayed beautifully and ready for presentation.
9. Organise and manage stock rotation, ensuring that collections are stored efficiently and records are kept up to date.
10. Help the product team with the seasonal garment rotation in our showrooms, ensuring the latest collections are showcased.
11. Manage the sample room.
12. Provide dedicated support to the design and product teams, acting as a key point of contact to ensure everything is in place for success.

Person Specifications:

1. Relevant industry experience.
2. Self-motivated, able to manage own workload and be a team player.
3. Excellent administration skills, confident with Microsoft Office systems; expert in Excel.
4. Excellent attention to detail with administrative tasks & knowledge of critical path.
5. Highly organised, self-motivated, able to manage workload and be a team player.
6. Passionate, demonstrates a keen interest in fashion.