Sales & Purchase Ledger Administrator

Recruitment for this role is carried out locally. To apply for this position, please visit the DCC Careers Site. Please do not click the apply button on this page as applications through this site are unmonitored and may not be picked up.

Flogas Britain is one of the largest distributors of off-grid energy in the UK and has 40 years’ experience of providing solutions to both commercial and domestic customers, principally in the form of liquid gas. The business has a longstanding record of organic growth driven by new installations, underpinned by a strong technical engineering expertise and capability, which combined with several bolt-on acquisitions has resulted in its market share increasing from 10% to over 30%.

The business is at the forefront of the energy transition having developed a prominent track record in converting customers from higher emissions fuels to lower carbon and cleaner solutions for the last decade and is now well placed with a significant range of opportunities to develop and diversify into New Energies into the future in line with our 2040 vision to provide 100% renewable solutions to customers.

Flogas has been highly acquisitive in executing this strategy, investing over £50 million in the recent acquisitions of Protech, DTGen and Equity Energies, bringing together a compelling proposition of products, technologies, and services to support customers in navigating their energy needs through the transition and to execute their strategies in regard to energy cost, security and carbon emissions on their own pathway to net zero.

Flogas Britain has revenues of around £400 million and employs over 1,500 people across its multi-site operation across Britain with its headquarters in Syston, Leicestershire.

JOB PURPOSE

Flogas Britain Ltd are looking for a Sales and Purchase Ledger Administrator who will be responsible for providing day to day support to the Lead Administrator and Team Leader.

Responsibility for setting up customer accounts and sales invoices processing, cash allocation for all different payment types, including BACS, cheque, DD and more. Processing of supplier invoices and credits, the raising of supplier payments, either via BACS, cheque or faster payments, statement reconciliations, allocation of supplier payments, GRNI Review and liaising with internal and external suppliers/customers.

Striving for efficiency and value-added procedures, the successful applicant will be responsible for adhering to tight deadlines, especially at month end. The candidate in this role will show a keen willingness to learn new areas of the Transactional Services department and quickly apply learning to help with process improvements. The role is suited to an individual who has a keen eye for detail, who relishes a challenge to investigate queries and provide an efficient service which ultimately positively impacts our customers.

ACCOUNTABILITIES

1. Sales Ledger duties:
   1. EDI Billing
   2. Raising ad hoc invoices on to the Sales Ledger
   3. Posting deliveries, credit notes, miscellaneous sales (month end)
   4. Unpriced orders (month end)
   5. Processing and allocating incoming BACS receipts from customers
   6. Processing of Direct Debit payments, as well as dealing with the rejections
   7. Daily reconciliation of incoming card receipts
   8. Processing of customer refunds
   9. Email and phone queries
   10. Metered Estates Billing
2. Purchase Ledger duties:
   1. Processing of supplier invoices and credits
   2. Supplier payments
   3. Statement reconciliations
   4. Allocation of supplier payments
3. Reception duties daily / weekly per rota

This job description serves as a guideline and may not encompass all responsibilities associated with the role. The role holder may be required to undertake additional tasks as necessary.

JOB HOLDER REQUIREMENTS

1. Able to share information clearly and professionally, adapting style to suit different audiences.
2. Effectively prioritizes tasks and meets deadlines in a structured manner.
3. Ensures work is completed with a high level of accuracy and quality.
4. Able to handle and organize different tasks efficiently.
5. Customer Service: Provides a positive, solution-focused experience, ensuring customer needs are met.
6. Approaches challenges with a flexible mindset and a proactive attitude.
7. Works ethically, respecting the needs of both the business and its customers, while contributing effectively to a team environment.
8. Able to work independently while knowing when to seek support.

TECHNICAL SKILLS

1. Proficiency in Microsoft Office, including Excel and Word.
2. Experience with administrative processes that require accuracy, efficiency, and adherence to deadlines.
3. Strong written and verbal communication skills, with the ability to document and present information effectively.
4. Familiarity with ERP or CRM systems (experience with Codas is preferred but not required).
5. Ability to analyze and process data with a focus on accuracy and efficiency.
6. Experience in a customer-facing or service-oriented role, managing interactions professionally.
7. Experience in a fast-paced environment, balancing multiple responsibilities while maintaining quality.
8. Equivalent skills and experience will be considered, recognizing transferable expertise from different backgrounds.

Flogas Britain is committed to driving diversity and inclusion across its workforce, striving to attract and develop the best talent regardless of gender, age, sexual orientation, disability, neurodiversity, ethnicity or any other factor, and building a diverse and supportive culture of respect and fairness for all. Candidates of all backgrounds are encouraged to apply.

Furthermore, Flogas Britain embraces flexible working and understands that we all have commitments outside work. We want to work with you to find a working pattern that both allows you a great work/life balance and allows us to provide an excellent service to our customers. If you feel that you would benefit from working a different pattern to that advertised, we encourage you to talk to us about this during the recruitment process.

Candidates with different flexibility needs are encouraged to apply.