Sales & Projects Administrator

Bluebolt Recruitment; Kibworth Harcourt; On-site; GBP 60,000 - 80,000; Full time

Job description

We are seeking an experienced, highly organised and detail-oriented Sales & Projects Administrator to join a successful manufacturer of retail display solutions.

Applicants must be able to understand complex projects and critical pathways. Be highly organised, IT proficient, Excel Intermediate, with strong task planning capabilities. A logical and operationally minded individual is ideal. Proven track record working in a similar industry, such as shopfitting, retail interior design, POS/POP display, and bespoke manufacturing of furniture and displays is preferred.

This role will primarily support the sales and projects departments, ensuring accurate and efficient enquiry handling, order placement and processing, and internal coordination, while also providing strong administrative support across projects, sales, purchasing, and logistics.

Key Responsibilities:

1. Assist the sales team with client quotation requests, supporting conversion.
2. Assist the projects team with costing and vendor communication.
3. Setup new accounts (Customer & Vendor), with associated due diligence checks and filing.
4. Sales & Purchase Order Processing.
5. Set up and maintain accurate project folders.
6. Issue sales invoices and credit notes, ensuring accurate filing and records.
7. Monitor credit control report and take necessary measures, in addition to automatic chasing.
8. Check and reconcile invoices for payment approval, resolving any discrepancies with internal and external stakeholders.
9. Prepare & update project & sales reports for internal stakeholders.
10. Manage goods-in/goods-out and undertake regular stocktakes.
11. General office administrative tasks: Office supply orders, incoming calls, emails, and other ad hoc supporting duties.

Skills & Experience Required:

1. Minimum 5 years' experience in a similar administrative & coordination role (ideally in a project-based/technical/operationally driven environment - POS/Manufacturing), with the ability to handle multiple tasks and maintain attention to detail in a fast-paced environment.
2. Proven track record working in a similar industry, such as shopfitting, retail interior design, POS/POP display, and bespoke manufacturing of furniture and displays.
3. Operational, analytical mindset.
4. Experience with sales invoicing, credit control, accounts payable, and reconciliation.
5. Excellent organisational skills with the ability to manage multiple tasks simultaneously.
6. Strong attention to detail and ability to maintain accurate filing systems.