Resource Data Management Analyst

MUFG Americas; London; On-site; GBP 30,000 - 60,000; Full time

Job description

Do you want your voice heard and your actions to count?

Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the world’s leading financial groups. Across the globe, we’re 120,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.

With a vision to be the world’s most trusted financial group, it’s part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career.

Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.

Overview of Resource Management Team:

The goal of the team is to provide a “one stop solution” for the supply and demand of people across Technology. Ensuring all resource management processes are robust, and deliver the necessary outcomes for Technology. We achieve this by ensuring that resource data is accurate, complete and available on a timely basis through various reporting deliverables. The team works closely with HR, Finance, Project Governance, Project Delivery, Procurement and Technology leads to inform and educate, as well as executing changes directly. The team is divided into two main functions, the role in question fits within the Technology Resource Data Management sub-team.

Resource Data Management

• Manage cleaning resource data in Workday.
• Run training via the new starter induction and creation of org charts on Kizuna.
• Creation of headcount reporting data monthly/quarterly/annually.

Technology Recruitment

• Process all recruitment requests for BAU and Project. Monitoring budget against hiring/replacing/extending staff.
• Creation of recruitment and rate reporting.

The primary purpose of the Resource Data Management Analyst is to:

• Own and clean the resource data in Workday which is the golden source. The team receives updates on resource data from multiple sources such as line managers and business supports. From that point onwards the team is to educate others to follow the process, rather than our team completing the actions.
• Own, produce, and publish the headcount data per month, per quarter, and annually with the use of Excel and Power BI.

Key Responsibilities:

• Lead daily team stand up via Teams.
• Run daily checks on resource data changes/updates in Workday. Method for this is a combination of Excel macros and Power queries.
• Creation of weekly reporting to HR to highlight changes. Method for this is Excel macros.
• Creation of weekly reporting to line managers to highlight contingent worker end dates within the next 10 weeks. Method for this is Excel macros.
• Coordinating with the line managers, HR, procurement, and access management regarding JML process.
• Creation of monthly headcount reporting. Method for this is a combination of Excel and Power BI.
• Ensure resource cost data is accurate for reporting into Finance to calculate budgets.
• Creation of office attendance for contingent workers. Method for this is Excel macros.
• Run the Technology new starter induction, which occurs twice a month.
• Creation of the Technology organization chart. Method for this is via Visio.
• Maintain and enhance good working relationships with the team's stakeholders.

Skills and Experience:

Technical Capability

• Strong Excel skills. Be able to build and run macros and power queries.
• Strong Power BI skills. Be able to build and update reporting in Power BI.
• Strong Visio skills. Be able to create workflows and org charts.
• Strong numerical skills. To aid day-to-day activities.
• Degree level educated. Although equivalent work experience or apprentice level experience is also relevant.

We are open to considering flexible working requests in line with organizational requirements.

MUFG is committed to embracing diversity and building an inclusive culture where all employees are valued, respected, and their opinions count. We support the principles of equality, diversity, and inclusion in recruitment and employment, and oppose all forms of discrimination on the grounds of age, sex, gender, sexual orientation, disability, pregnancy and maternity, race, gender reassignment, religion or belief and marriage or civil partnership.

We make our recruitment decisions in a non-discriminatory manner in accordance with our commitment to identifying the right skills for the right role and our obligations under the law.