Regional (Business) Support Coordinator

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Your New Role

We have a fantastic opportunity for a permanent Regional (Business) Support Co-Ordinator to join our Ministry of Justice (MoJ) account in the Midlands. This role is based on-site and will require occasional visits to other prisons and Amey offices in the region (additional mileage will be recoverable).

The Regional (Business) Support Co-Ordinator plays an important part in providing robust administrative support to the Facilities Managers within the region, ensuring they have complete visibility of requirements and compliance for all sites.

The standard hours of work are 39 hours per week, Monday to Friday.

You will be responsible for:

• Support client services using a case management system and ensure information dissemination to site teams to ensure service delivery.
• Maintain office systems, handle confidential information, and undertake general administrative duties such as attending meetings and taking minutes/notes where required.
• Raise purchase orders, arrange invoice payments, and manage spreadsheets/databases.
• Ensure H&S standards are met across the contract.
• Support both local and business zero carbon programmes, working towards zero carbon in a strategic and lean manner.
• Prepare presentations for Regional Operations Manager's (ROMS) and assist with meeting preparations.
• Run site statistics from Power BI and export data for Site Managers and ROMS.
• Assist newly onboarded business admin apprentices.
• Collaborative working with colleagues from other regions as required.

Prison Security Clearance will be required (Amey will support you through this process).

We want to hear from you if you have:

• Excellent ability to manage time-keeping and prioritise workload.
• Good communication skills.
• Familiarity with/exposure to management systems or other similar data entry and reporting database applications.
• Proficiency in Microsoft packages and general IT literacy.
• Ability to develop and maintain good working relationships.

Ideally, you will have experience in using Computer Aided Facilities Management (CAFM) systems and/or experience of working in a generalist administration/business support role.

In addition to this, it would be desirable if you have strong IT skills and experience working with Excel and pivot tables to help you hit the ground running, although this is not essential as we will provide you with the required development you need to bring you up to speed.

What we offer you

When you join us, we can offer flexibility, career development, a choice of benefits and support that help you through all life's ups and downs. It's the reason why Investors in People put us among the top 1% of employers and we have a competitive reward and benefits program:

• Career Development - Exceptional development and progression plan.
• Pension - Generous Pension scheme which we will contribute to.
• Holidays - Minimum 24 days holiday + Bank Holidays.
• Choices - Our flexible benefits scheme is tailored by you, including buying additional annual leave, cycle2work scheme, charity giving and gym membership.
• Save with Amey - Our online voucher portal gives you access to thousands of discounts from leading retailers to help you save on shopping, days out, or nights in. It includes healthcare, free GP service, dental vouchers.
• Social Value - You'll get 2 Community Involvement Days each year to volunteer for a charity of your choice and further opportunities to support fundraising initiatives.

We embrace difference and support individuals to work in ways that work best for them.

We are committed to working sustainably and by working in partnership with the communities we serve, so people and the planet are protected.

To find out more about Amey, take a look at our website here.

Application Guidance

Amey is committed to Inclusion and Diversity. We welcome applications from all suitably qualified candidates, regardless of their race, gender, disability, religion/belief, sexual orientation, or age. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. Please contact our recruitment team at peopleservices@amey.co.uk to discuss any access needs, reasonable adjustments or additional support that may be required at any point during the recruitment process.

Apply today - We are excited to hear from you!

We reserve the right to close this vacancy before the closing date should we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

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