Recruitment Coordinator - Temporary Staffing

Are you looking for your next role in Recruitment?

If you want a role in a supportive and dynamic environment, as well as the opportunity for career development and a fulfilling career path in Resourcing and HR, then read on!

We require a Recruitment Coordinator to join our busy and dynamic Resourcing Team within Temporary Staffing.

This position will be integral in the delivery of our high profile and newly established Medical Staff Bank. As the Recruitment Coordinator, you will need to be enthusiastic, proactive, and organised to support the delivery of an efficient and effective recruitment service to build and support the temporary staff bank for doctors.

The Temporary Staffing team supports the recruitment and safe on-boarding of doctors onto the Trust’s Staff Bank, which books Doctors to temporarily cover gaps in staffing across the Trust. This role will involve working with a range of stakeholders including other Recruitment Assistants, Recruitment Coordinators, Hiring Managers, Candidates, and Internal teams. You will play a pivotal role in leading all day-to-day recruitment administration activities and jointly manage a small and dedicated team.

You will be responsible for the recruitment and safe on-boarding process from start to finish, in line with NHS Check Standards.

This will involve engaging with candidates, completing administrative tasks, providing advice and support to all stakeholders, and you will obtain learning to become a subject matter expert on Temporary and Medical Staffing.

Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training, and research.

Our values, standards, and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues, and the wider community. We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement, and excellence. These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family.

Key Responsibilities:

1. Management of the Medical Staff Bank Recruitment team.
2. Provide support with the on-boarding of the medical staff bank.
3. Regularly update the medical staff bank and recruitment team with employment changes.
4. Effectively manage the medical staff bank team to ensure adequate staffing levels for core times (9.00 am to 5.00 pm).
5. Coordinate and lead daily morning team meetings ensuring daily priorities are identified and actioned.
6. Perform weekly activity reviews with each member of the medical staff bank and recruitment team, using KPI information from the Patchwork and TRAC systems.
7. Ensure newly appointed bank workers receive a comprehensive and welcoming induction, liaising with clinical directorates as necessary.
8. Ensure the medical staff bank and recruitment team are visible, supportive, and continuously improve the service provided to stakeholders.
9. Act as a role model, championing the Trust’s values and continuously striving to improve the relationship between teams.
10. Ensure all team interactions with stakeholders reflect the Trust’s values and behaviours, challenging behaviours the Trust does not wish to see.
11. Undertake full recruitment and onboarding process, responsible for completing all the necessary checks, in line with Trust procedures and national guidelines.
12. Use and maintain the systems used by the Trust to recruit, onboard and set up medical staff bank workers, ensuring accurate inputting of information and maintenance in line with Trust procedures.
13. Liaise with systems expert users and attend necessary training where required.
14. Work with colleagues from HR, recruitment, occupational health, HR records, and LMS team.
15. Contribute and support quality audits as required.
16. Meet in person with prospective candidates for the medical staff bank.
17. Work across all Trust Hospital sites to promote the medical staff bank, working with divisional teams to identify and onboard substantive medical staff, championing the bank at medical induction.
18. Provide a quick, efficient, and effective medical staff bank recruitment service, delivering on the Trust Recruitment KPIs.
19. Work with the medical staff bank recruitment and HR team to deliver activity against the agreed KPIs.
20. Champion value-based recruitment for all staff and provide support as a value-based interviewer.
21. Daily management of the TRAC dashboard and Patchwork System ensuring all applicants are receiving regular updates and that daily tasks and queries are managed and answered.
22. Conduct monthly data quality checks to ensure ESR is up to date and has no missing fields.
23. Produce performance reports for review meetings and attend to update on compliance against the KPIs.
24. Using reports from TRAC and Patchwork, provide weekly statistics to the Divisions to help monitor progress and performance.
25. Provide specialist and general advice to the medical recruitment team, answering queries based on specialist knowledge of NHS check standards and employment legislation.
26. Monitor the return of bank worker contracts and ensure the medical recruitment team are issuing the implied terms letters in a timely manner.
27. Ensure the medical recruitment team have the physical resources to manage their day-to-day tasks, especially during large intakes.
28. Provide a comprehensive, accurate, and timely quality control process for all general appointments.