Recruitment Administrator

JR United Kingdom; London; On-site; GBP 25,000 - 35,000; Full time

Job description

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Being part of EssilorLuxottica means being part of a passionate international and diverse community of 190,000 individuals working towards a common mission, help people “to see more, be more”.

With a global presence in more than 150 countries, an incredible heritage, and a fascinating vertical integrated business model, EssilorLuxottica offers endless development and career opportunities worldwide and learning possibilities at every turn.

The Role

This Recruitment Admin role is key in supporting the retail business and the recruitment manager. You will support the recruitment manager and area managers in any recruitment administrative functions. You will build strong relationships and professional credibility to support our key stakeholders both in store and the office population of employees with recruitment and HR admin support.

The successful candidate will have number of core accountabilities in the role, including:

1. General recruitment administration including support with interviews scheduling, offer letter, job posting, CV shifting, candidate rejections emails.
2. Creation of recruitment posters.
3. Assist with the production of ad hoc reports using Excel and HRIS.
4. CV screening and posting on advertisement platforms such as Indeed and LinkedIn.
5. Maintenance and accuracy of internal vacancies posting.
6. Posting and maintenance of vacancies and retail recruitment tracker.
7. Support with Referral program payments.
8. Facilitate the internal virtual classroom training sessions.
9. Day to day general duties including but not limited to providing general administrative support to the recruitment manager, the HR Business Partners and Head of HR; handling general correspondence and inbox queries; assisting with the review of processes and procedures and recommend improvements; and taking responsibility for appraisal and maternity administrative processes.
10. Support and responding to any recruitment and HR admin queries.

The Candidate

This role is for a well-organised and experienced administrator who is proactive, confident, motivated and who takes the initiative to learn and develop their own skills; someone who is looking to take on additional responsibilities and manage key projects in addition to their basic role.

To apply for and be successful in this role, the candidate must:

1. Be an HR, or any graduate or similar level or have previous experience as a recruitment administrator or coordinator role.
2. Ideally have a year’s experience within a recruitment and/or HR administrative role.
3. Have good understanding of computer systems including Excel, PowerPoint and Word.
4. Have a broad understanding of the responsibilities of recruitment and HR functions and demonstrable experience of the main responsibilities.
5. Be able to communicate effectively at all levels both verbally and written.
6. Takes personal responsibility for getting things done.
7. Able to prioritise tasks accordingly.
8. Have excellent organisational skills and high levels of accuracy.
9. Have excellent numeracy skills.
10. Remain calm under pressure.
11. Respond well to ad hoc queries.
12. Able to report and communicate effectively to the Recruitment manager.
13. Be enthusiastic, positive and committed team member.
14. Be confident and credible when dealing with people at all levels.
15. Be flexible and adaptable.
16. Be a master of time management.

What we offer

1. Great benefits such as free eyewear, generous holidays allowance, pension package, monthly bonus and commission structure, etc.
2. Internal mobility across countries, brands and departments.