Recruiting & Hub Coordinator

ENGINEERINGUK; London; On-site; GBP 25,000 - 45,000; Full time

Job description

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Sector: Recruitment
Role: Assistant
Contract Type: Permanent
Hours: Full Time

DESCRIPTION

At Audible, we believe stories have the power to transform lives. It's why we work with some of the world's leading creators to produce and share audio storytelling with our millions of global listeners. We are dreamers and inventors who come from a wide range of backgrounds and experiences to empower and inspire each other. Imagine your future with us.

ABOUT THIS ROLE
We are looking for an organised problem solver to fill this Recruiting & Hub Coordinator role. In this role, you will support our local Hub team as well as Talent Acquisition. You will be involved in all the tasks that keep a team running - scheduling and coordinating meetings, creating, planning and executing office and team events including Executive visits, helping to organise volunteering activities with partner organisations, maintaining the office environment, as well as scheduling hiring interviews, assisting with onboarding and events, maintaining data, and additional administrative tasks as required.

ABOUT YOU
You're extremely organised and deliver high quality results across multiple tasks and initiatives. You are customer obsessed. You're a problem solver and strong communicator. You identify issues and find solutions. You maintain confidentiality at all times. You thrive in a fast-paced environment and don't shy away from ambiguity.

As a Recruiting & Hub Coordinator, you will...

• Support the global recruitment team as a Recruiting Coordinator:

1. Support the Talent Acquisition Team in scheduling and coordinating candidate interviews
2. Facilitate on-site interviews with the objective of enhancing candidate experience
3. Maintain expertise in recruiting systems, processes, and compliance
4. Ensure accurate record keeping of all recruiting activities in the applicant tracking system
5. Maintain a strong understanding of the Company's organisational structure and employee policies
6. Facilitate offer and onboarding processes for new hires as needed
7. Identify and recommend areas for improvement of TA Operations processes
8. Assist with documentation and process maintenance: updating internal wiki and reference guides proactively, updating and creating new email templates, sharing recruitment or local culturally relevant updates with the larger team

• Manage the Hub in support of the local Hub Leader:

1. Coordinate and manage Hub meetings
2. With Hub leadership direction, plan, coordinate and execute Hub events and celebrations
3. Partner with internal stakeholders in coordinating volunteering activities as part of our Activate Caring principle
4. Assist with planning and coordinating international leadership visits
5. Purchasing for the office as necessary, including preparing expense reports
6. Manage all Hub needs under the guidance of the Hub leader from liaising with and supporting GREF, ordering food and drinks, and ensuring our Hub is well maintained

ABOUT AUDIBLE
Audible is the leading producer and provider of audio storytelling. We spark listeners' imaginations, offering immersive, cinematic experiences full of inspiration and insight to enrich our customers daily lives. We are a global company with an entrepreneurial spirit. We are dreamers and inventors who are passionate about the positive impact Audible can make for our customers and our neighbors. This spirit courses throughout Audible, supporting a culture of creativity and inclusion built on our People Principles and our mission to build more equitable communities in the cities we call home.

BASIC QUALIFICATIONS

• Experience in human resource or recruiting coordination, office management, and/or executive assistant functions
• Experience with Microsoft Office Suite including but not limited to Word, Excel, PowerPoint, and Outlook
• Business fluency in English

PREFERRED QUALIFICATIONS

• Customer focus, attention to detail and organization skills
• Analytics and/or reporting experience
• Strong communication skills, spoken and written
• Ability to work with various levels of internal and external customers
• Understanding of recruitment processes in general
• Experience with Executive level scheduling and communications
• Ability to work independently with little supervision and successfully resolve ambiguity

Amazon is an equal opportunities employer. We believe passionately that employing a diverse workforce is central to our success. We make recruiting decisions based on your experience and skills. We value your passion to discover, invent, simplify and build. Protecting your privacy and the security of your data is a longstanding top priority for Amazon. Please consult our Privacy Notice (https://www.amazon.jobs/en/privacy_page) to know more about how we collect, use and transfer the personal data of our candidates.

Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you're applying in isn't listed, please contact your Recruiting Partner.