Receptionist / Office Manager

Alithea Capital Ltd; London, Greater Manchester; On-site; GBP 30,000 - 35,000; Full time

Job description

Office Manager/Receptionist – Private Family Office

Located in the Mayfair area, our private family office provides an exceptional environment where professionalism and discretion are key. We are seeking an Office Manager/Receptionist to join our team on a 1-year contract to cover for maternity leave. As a key part of our operations, you will ensure the smooth running of our office while creating a positive experience for our team and visitors. This is a full-time, in-office position requiring your presence Monday to Friday, from 09:00 to 18:00, with flexibility to adjust hours as needed.

Tasks and Responsibilities

As the first point of contact for visitors, your responsibilities will be varied and essential to the daily functioning of the office. Key responsibilities include:

1. Welcoming visitors into the office with professionalism and warmth.
2. Handling incoming calls, emails, correspondence, and directing them appropriately and ensuring timely responses.
3. Coordinating schedules, appointments, and meeting rooms, including preparing and setting up meeting spaces for visits and video conference calls.
4. Managing the office space to ensure it remains tidy, organised, and presentable at all times.
5. Overseeing and management of office supplies and inventory.
6. Maintaining accurate records of office activities, supplier contracts, and administrative files.
7. Assisting in the organization and execution of office events, conferences, or special projects.
8. Coordinating with building management for maintenance needs.
9. Acting as a liaison between vendors, service providers, and the family office to ensure seamless operations.

Required Skills and Knowledge

To excel in this role, we expect a combination of organisational capabilities, clear communication, and a proactive approach to problem-solving. Familiarity with professional office environments is essential. The ideal candidate will possess:

1. Proven experience in a similar Office Manager, Receptionist, or administrative role.
2. Excellent interpersonal and communication skills, both written and verbal.
3. Strong organizational skills with the ability to manage multiple priorities effectively.
4. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
5. A professional demeanour with a high level of discretion and confidentiality.
6. Ability to work independently, take initiative, and adapt to changing priorities.

Benefits

We believe in creating a supportive and rewarding work environment that reflects the values of our family office. You can look forward to:

1. A competitive salary aligned with market standards in London.
2. A beautiful and convenient Mayfair office location with excellent transport links.
3. Regular working hours (Monday to Friday, 09:00 to 18:00), with flexibility depending on business needs.
4. A supportive and professional work culture that values mutual respect.

Experience: Required
Employment: Full-time
Salary: £30,000 – £35,000 yearly