Receptionist/Admin Exec (Job Share)

Pertemps Leeds have a brand new opportunity available, and we're excited to share it with you!

Job Brief

Our client is seeking a highly organized, detail-oriented Receptionist/Executive Administrator. In this role, you'll provide direct support to the business along with supporting our senior leadership, ensuring smooth operations and effective communication.

Role Specification

2 candidates required to role share, working 5.00 hours per day each – total 50 hrs per week.

Successful Candidate #1

Week 1: 07:00 – 12:00
Week 2: 12:00 – 17:00

Successful Candidate #2

Week 1: 12:00 – 17:00
Week 2: 07:00 – 12:00

The successful candidate is to cover both shifts, should 1 be on holiday/off sick – so fully knowledgeable of the role – no further training required.

Hourly Rate: £13.75 - £14.50 per hour (based on experience)
Duration of Assignment: Temp to Perm in 12 weeks.

Reception Duties (All Training Provided)

1. Greet and direct visitors, ensuring they feel welcome and are assisted promptly.
2. Provide them with necessary information or direct them to the appropriate person or department.
3. Answer and transfer phone calls efficiently, taking messages when necessary and ensuring accurate communication.
4. Handle incoming and outgoing mail and packages, sorting and distributing them to the correct recipients.
5. Maintain a tidy and presentable reception area, ensuring it reflects the professional image of the company.
6. Ensure accurate and timely communication within the office, relaying messages, and information promptly.

Exec Admin Duties (All Training Provided)

1. Manage executive schedules, coordinate meetings, appointments, refreshments, and travel arrangements.
2. Provide general administrative support to other departments as and when needed, including filing, data entry, customer communication.
3. Handle confidential documents ensuring they remain secure.
4. Assist in planning company events, meetings, special projects.
5. Ensure accurate and timely communication within the office.

Requirements and Skills

1. A minimum of 3 years' experience in an executive support role.
2. Proficient in Microsoft Office Suite (Word, PowerPoint, and Excel).
3. Excellent verbal and written communication skills.
4. Ability to multitask and prioritize tasks.
5. Excellent organizational and time management skills.
6. Strong problem-solving ability and attention to detail.
7. Reliable and punctual, with a strong work ethic.
8. Previous experience in customer service preferred.

If you are actively looking for your new role, and have experience in the above requirements, please apply with your up-to-date CV now! We look forward to hearing from you.