Reception / Office Coordinator

Receptionist/ Office Coordinator £35,000

8.30am - 6pm - Monday to Friday (Full office based 5 days a week)

West End

Our client, a friendly and busy boutique finance firm, is looking for a flexible and diligent Receptionist/Office Coordinator. This role requires someone who presents themselves well, is personable, engaging, and has prior office support and PA experience.

Working in a small but friendly office, our ideal candidate will be comfortable dealing with C suite clients, customer-focused, proactive in their approach, and enthusiastic to work in a team. We are looking for candidates who can demonstrate good communication skills.

Reception Support:

1. Welcome and greet visitors to ensure a professional and friendly reception.
2. Provide hospitality services (tea, coffee, and water) during client meetings.
3. Manage meeting rooms, including setting up IT and AV equipment.
4. Organise board lunches and catering as required for meetings and events.

Office Support:

1. Assist and provide backup for the two Executive Assistants when needed.
2. Handle PA tasks as required.
3. Enter and maintain contact data and interactions in the firm's CRM system.
4. Assist with office-related tasks, such as printing, binding, and mailing.
5. Order and manage office supplies for the stationary room.
6. Oversee kitchen supplies and maintain the coffee machine.
7. Support in planning and executing office social events.
8. Coordinate with building reception/security/maintenance, as necessary.
9. Ensure the office environment is well-maintained and up to standard.

Please apply today if this sounds like you!