Quality Assurance Coordinator

Position: Quality Assurance Coordinator

Location: Glasgow

Department: Operations

Reports To: Quality Assurance Manager

Position Summary

The Quality Assurance Coordinator is responsible for providing support to the Quality Assurance team and administration of the Quality Assurance systems and programs within Operations.

This role supports the fleet operations and requires active engagement with fleet personnel, ashore and afloat as well as correspondence with customer contacts and industry bodies on an ongoing basis.

Major Responsibilities

1. Treat health, safety and environmental compliance as top priority.
2. Maintain vessel inspection (SIRE, Flag) planning sheet.
3. Schedule, arrange vessel inspections (SIRE and Flag) and communicate vessel inspection planning and arrangement with the vessel and operations team.
4. Make applications for SIRE inspections via OCIMF booking portal.
5. Update MMS VIS system with inspection requests and inspection responses for vessels chartered to Petronas.
6. Import SIRE reports into NS HSEQ system upon release of the SIRE inspection report.
7. Input approved SIRE responses into OCIMF / NS HSEQ system.
8. Input PSC and Flag Inspection reports into NS HSEQ system.
9. Update vessel inspection (SIRE, PSC, Flag) KPI sheet.
10. Upload closed SIRE, PSC and Flag inspection reports into ‘The Quay’.
11. Send PSC inspection reports to Bahamas flag administration for Bahamas flagged vessels.
12. Maintain updated vessel trading certificates in OCIMF repository.
13. Process vessel inspection invoices.
14. Upload PSC reports into OCIMF data repository.
15. Upload crew matrices into OCIMF portal.
16. Upload all matrices into OCIMF database on the 1st of each month.
17. Input data into internal and external reports (monthly and quarterly reports).
18. Provide information and reports related to vessel inspections to the Operations team when requested.
19. Provide administrative support for Integrated Management System document changes.
20. Provide trending, analysis of quality assurance performance, KPI reports and presentation materials.
21. Coordinate office audit schedules and agendas.
22. Any other duties assigned by line manager.

Requirements (Knowledge, Skills & Abilities)

1. A high level of competence in using MS applications and database entry.
2. Strong organisational skills.
3. Excellent attention to detail and work ethic.
4. Strong teamwork, interpersonal, and communication skills.

Preferred

1. Knowledge of maritime shipping industry.
2. Experience working in a comparable role with similar systems (e.g., Q88, OCIMF SIRE).

Benefits Package

1. Hybrid working. Although you are welcome to work in our Finnieston office full time, you are able to work from home up to 2 days per week.
2. 36 days’ annual leave inclusive of public holidays, raising to 41 with continued service.
3. Private health, dental, and travel cover.
4. Annual bonus programme.
5. Additional annual bonus used to promote employee wellbeing.
6. Up to 9% employer pension contributions.
7. Life assurance equivalent to four times your annual salary.
8. Enhanced family friendly and company sick leave/pay.
9. Cycle to work scheme.
10. Electric vehicle salary sacrifice car scheme.
11. Season ticket loan scheme.
12. Employee assistance programme.
13. Up to 3 additional days’ leave to promote Seapeak’s commitment to corporate social responsibility (CSR) – use these days for things such as volunteer work or to celebrate a significant life event or a religious/cultural holiday.

About Seapeak

Seapeak is one of the world’s largest independent owner-operators, with ownership interests in over 90 LNG, LPG, Ethane and multigas carriers, and an LNG regasification terminal. With investment from our sponsor, leading alternative investment firm, Stonepeak, there has been a positive repositioning for our company with focus on growth-based commercial diversification. Delivering on our goals to expand our fleet and diversify our portfolio, Seapeak has most recently acquired Evergas for $700 million, which primarily focuses its operations on the shipment of ethane – an even greener global fuel source.

Our business is important – we are powering the day-to-day lives of so many – and we are looking to build our Team to support our growth through acquisition and newbuild orders.

At Seapeak, we are committed to building successful careers and future leaders. Join us! For the chance to be empowered, to make decisions and be part of a supportive, high-achieving Team.

We set the standard for industry. We are solution driven, accountable for results and measured by success.

#WeSetTheCourse