Purchasing Officer / Swyddog Prynu.

The Opportunity

This is an exciting opportunity for an individual looking to make a real difference to the lives of residents and communities across Wales on a 16-month temporary contract, working with the Purchasing & Payments team.

Who are we looking for?

To succeed in this role, you will have a genuine passion and interest in what we do as an organisation and a drive for improvement to ensure we deliver the best possible service to all internal and external business stakeholders. You will be people facing and able to build strong working relationships with both staff and suppliers. You will constantly look for how we can improve our processes and be able to successfully implement those changes within the team and the wider Group.

To help us deliver an excellent service you must have a proven track record in the following:

1. Ability to handle high volume workloads, quickly and accurately.
2. Ability to work well under pressure.
3. Experience of working in a customer focused environment.
4. Knowledge of using computerised accounting systems.
5. A comprehensive understanding of the importance of GDPR.

What will you be doing?

Reporting to Lead Purchasing Officer, assisting with the general function of the team. You will be responsible for processing purchase requests, all employee expense claims and ad hoc payments within a timely manner ensuring a high level of accuracy at all times.

As part of the Payments and Purchasing Team, you will be required to work flexibly assisting the Purchase Ledger Officers to ensure that a high level of customer service is provided at all times.

1. To be responsible for the control and administration of the Association’s expenses processing and procedures.
2. To ensure that sundry payments are processed regularly in accordance with Association payment calendars.
3. To play a key role in the daily functioning of the Purchasing team - processing invoices, arranging travel & accommodation and daily maintenance of our credit card portal.
4. Maintaining good relationships with all external suppliers to resolve any issues if necessary.

For further information about the role please view the attached role profile in the recruitment pack.

Are we right for you?

Our recruitment process is equally about you seeing if you fit with us so we encourage you to have an informal conversation about the role before applying.

Please feel free to contact Georgia James, Lead Purchasing Officer on Georgia.James@wwha.co.uk

To Apply:

Applying is easy, please submit a CV and cover letter no more than two sides of A4 answering the questions below:

1. Why are you applying for the role?
2. What qualities and experience do you have that makes you the right person for this role?

When providing us with your information, which we will use to assess fairly your suitability for the role, please ensure that you are clear and concise and give due regard to the information contained in the recruitment documents (advert, role profile, our culture, etc.). If we don’t have clear evidence of your experience, we will not be able to shortlist you.

If you require any more information about how to apply for this role, please email the Recruitment team at hr.recruitment@wwha.co.uk.

Closing date: Monday, 21st April 2025

Assessment date: Monday, 28th April 2025