Purchasing Executive

Ricoh; Northampton; Hybrid; GBP 30,000 - 50,000; Full time

Job description

Change your job, change your workplace, change your future

We are actively building diverse teams and welcome applications from everyone

Role: Purchasing Executive
Located: Northampton (Hybrid)
Package: Competitive salary, plus bonus and additional company benefits

About Ricoh:

Ricoh is a global technology business. As a company born in print, we design and manufacture graphic solutions that transform communications. To keep up with the pace of change in the workplace, we have built an extensive portfolio of innovative, industry-leading digital services spanning everything from Cloud & IT infrastructure solutions to process automation tools.

Everything we do is designed to help individuals achieve fulfilment through work. Through technology, we make work smarter and more creative, enabling people to lead purposeful working lives and organisations to become more productive, sustainable and profitable.

What you will be doing

1. Efficiently manage the end-to-end (requisition to invoice) management of internal and external resource order requirements, seeking to automate time-sheet management and acceptance sign-off processes to improve efficiency and customer experience.
2. Ensure that all resources requirements are in-line with the original approved quotation and obtain relevant sign-off for any non-conformances to validate that all resource orders processed are in line with the service catalogue to maintain order compliance.
3. Maintain acceptable performance levels (KPI s) to consistently achieve internal and external requirements, inclusive of efficient purchase order creation and invoicing structures to ensure accurate invoicing and cash-flow management.
4. Support all KPI and management reporting requirements for resource orders to ensure accurate invoicing and cash-flow management.
5. Maintain good collaborative relationships with key stakeholders across the business to support, develop and optimise sourcing processes and tools.
6. Ensure alignment to Ricoh s core competencies and the department s own values.

What you will ideally have

1. Proven relevant experience in a procurement function managing purchase-to-pay processes associated with resource management or purchasing third party items.
2. Proven experience of the purchase-to-pay order-processing lifecycle inclusive of clean order management and item creation processes.
3. Excellent knowledge and experience of the Print Management, IT Services, Communication Services and Media markets.
4. Proven customer service experience with good interpersonal, analytical, negotiation and conflict resolution skills.
5. Excellent relationship management underpinned by being professional and confident in manner.
6. Ability to communicate effectively with internal/external stakeholders, suppliers, customers, peers, senior management and the wider business at all levels of seniority.
7. Good knowledge of the Microsoft suite (Word, Excel, Outlook), Oracle ERP system and capability to learn the use of other software applications inclusive of purchase-to-pay.

We are an equal opportunities employer

We are open to discussing adjustments to the recruitment process if needed. No applicant or employee will be treated less favourably than another on the grounds of a protected characteristic which are defined as sex, sexual orientation, age, disability, gender reassignment, trade union membership or non-membership, marriage and civil partnership, pregnancy and maternity, race and religion or belief.

Striving for inclusion and diversity isn t just the right thing to do. Diverse approaches, perspectives and experiences make us more innovative, lead to better decisions and help us better understand the needs of our customers.

To empower you to bring your full identity to work, we have employee-led affinity groups in LGBTQ+, gender and ethnicity that allow members to explore issues and challenges surrounding shared identities, experiences and beliefs.

Click here to learn more about life at Ricoh.