Purchasing & Commercial Coordinator

Sue Ross Recruitment are seeking a highly organised and proactive individual to join our client's fast paced production team. Working closely with the Commercial Manager, Maintenance Manager, and Operations Manager, this role plays a vital part in ensuring the smooth running of purchasing, cost control, and general office operations for the business, which supplies a specialist product within the construction/infrastructure sector. This is a hands-on role with varied responsibilities, ideal for someone who thrives in a busy, collaborative environment.

Key Responsibilities:

1. Create and manage purchase orders using Sage 50 Accounting software.
2. Collaborate with staff to allocate cost codes accurately across all purchases and activities.
3. Assist in the preparation and analysis of customer quotes and purchase orders for Commercial Manager approval.
4. Coordinate material deliveries to customers in line with project requirements.
5. Monitor and report weekly on invoicing, supplier performance, stock levels, and customer orders using agreed dashboard formats.
6. Maintain and update inventory spreadsheets and reports for stock tracking.
7. Manage incoming telephone, email, and postal enquiries professionally and efficiently.
8. Perform general office duties, including petty cash control and document filing.
9. Maintain accurate records of Spares Stock inventory, and oversee the reordering, receipt, and dispatch to customers.
10. Support the preparation of documents and systems for annual third-party audits.
11. Ensure that all documentation and reporting procedures are compliant and up to date.

Previous experience in a purchasing, cost control, or administrative role is essential—ideally within a production or engineering environment and a full, clean UK driving licence is preferred. Furthermore, proficiency in Sage 50 or similar accounting systems (e.g., Xero) is desired, as well as the ability to pay high attention to detail with strong analytical and organisational skills.

Specific training will be provided to support integration into the team and systems. This is an excellent opportunity for someone looking to take a hands-on role in a growing company, with room to shape and develop the position.

Unfortunately due to the number of applications we receive, we are unable to provide individual feedback to all applicants. Please assume that if you do not hear from us within 72 hours that your application has been unsuccessful on this occasion.

May we take this opportunity to thank you for expressing an interest in one of our roles and wish you the very best in your search for employment.