Purchase Ledger Team Leader

Job Title: Purchase Ledger Team Leader

Location: Mansfield (Head office)

Job Summary:

We are seeking an experienced and detail-oriented Purchase Ledger Team Leader to join our clients finance team. This role is responsible for overseeing the day-to-day operations of the purchase ledger function, managing a team of clerks, ensuring accurate processing of supplier invoices, and maintaining strong supplier relationships. The ideal candidate will have experience in managing a team, a solid understanding of purchase ledger, and excellent problem-solving skills.

Key Responsibilities:

1. Team Management:
   1. Lead and manage a Purchase Ledger team, providing training, guidance, and support.
   2. Assign tasks to team members and monitor performance to ensure efficiency and accuracy.
   3. Conduct regular performance reviews and develop team members through coaching and mentoring.
2. Invoice Processing & Payments:
   1. Oversee the accurate and timely processing of supplier invoices, ensuring compliance with company procedures.
   2. Ensure invoices are matched against purchase orders and delivery notes.
   3. Manage and execute payment runs, ensuring that payments are made in line with supplier terms.
3. Supplier Relationship Management:
   1. Act as the first point of contact for supplier queries and resolve any payment issues or disputes.
   2. Maintain strong relationships with suppliers and ensure that payments are made on time and correctly.
4. Reconciliation & Reporting:
   1. Reconcile supplier accounts and ensure all transactions are accurately recorded.
   2. Prepare and provide regular reports on outstanding liabilities, aged creditors, and payment forecasts.
   3. Assist with month-end and year-end closing procedures.
5. Compliance & Internal Controls:
   1. Ensure adherence to company financial controls, policies, and procedures.
   2. Assist with audits by providing documentation and explanations of processes.
   3. Monitor and maintain compliance with relevant financial regulations.

Skills & Experience Required:

1. Essential:
1. Proven experience working in a purchase ledger role, with at least 2+ years in a supervisory or team leader capacity.
2. Strong leadership and team management skills, with the ability to motivate and develop a team.
3. Excellent understanding of purchase ledger processes, including invoice processing, payment management, and reconciliation.
4. High attention to detail with strong organisational and problem-solving skills.
5. Strong communication skills, with the ability to communicate effectively with internal stakeholders and suppliers.

Hours of work:

Monday to Friday

Job Types: Full-time, Permanent