Purchase Ledger Clerk

Job Purpose:

The Purchase Ledger Clerk will report into the Purchase Ledger Supervisor. Supplier invoices will be processed in a timely manner within payment terms, building relationships with suppliers and stakeholders, reconciling supplier accounts, managing supplier queries, and keeping stakeholders updated with ongoing queries and other adhoc duties to ensure effective, efficient, and accurate financial operations; whilst complying with company policies and procedures, ensuring a high level of stakeholder service is upheld at all times.

Accountabilities:

• Process supplier invoices, ensuring accurate coding and authorisation within deadlines.
• Follow up on invoice queries, ensuring suppliers and stakeholders are updated.
• Escalate any concerns to the Senior Purchase Ledger Clerk.
• Set up new supplier accounts and maintain existing ones.
• Liaise and maintain good relationships with suppliers.
• Reconcile statements and request invoices from suppliers to maintain accounts on a monthly basis.
• Maintain direct debit supplier accounts.
• Work within multiple shared mailboxes, ensuring all emails are dealt with and responded to within a reasonable time.
• Provide timely information to other members of the Accounts team and the wider firm.
• Assist with yearly audits (providing samples).
• Work to agreed KPIs.

Personal Characteristics:

• Aligned with our core values and beliefs: care, honesty, openness, driven, and committed.
• The ability to work under pressure and prioritise work demands.
• Adaptable with strong organisational skills and the ability to meet strict deadlines.
• Ability to identify issues and use initiative to solve problems.
• A good communicator.
• Resilient - relishes a challenge and is not afraid of hard work.
• A team player with a willingness to help others and go above and beyond their formal role.

Experience and Skills Required:

Essential:

• Numerate.
• Minimum three years of purchase ledger experience.
• Experience in large multi-site and cost centre environments.
• Ability to work effectively within a team.
• Strong prioritisation and organisational skills, able to work to deadlines.
• Self-motivated.
• Competent IT skills, including but not limited to Microsoft Word, Excel (vlookups), and PowerPoint.
• Ability to communicate effectively, both verbally and in writing, with internal and external stakeholders.

Desirable:

• PLC experience.
• Coldharbour experience.
• SAP Concur experience.

The job description is subject to change as the role evolves.