Purchase Ledger Clerk

Kenton Black Ltd; Darwen; On-site; GBP 25,000 - 35,000; Full time

Job description

YOU MUST BE RESIDING IN THE UK CURRENTLY, HAVE UK BASED EXPERIENCE AND NOT REQUIRE A SPONSORSHIP TO APPLY FOR THIS POSITION, PLEASE OTHERWISE DO NOT APPLY AS YOUR APPLICATION WON’T BE PROCESSED
You must meet all the ‘essential criteria’ also for your application to be considered.

Company details and job overview:

Kenton Black Finance have partnered with a leading international manufacturer in the Blackburn area. This business has operations in over 80 countries worldwide and is now recruiting for a Purchase Ledger Clerk to join their team on a full-time and permanent basis. You will work 37.5 hours per week, Monday to Friday, in a fast-paced environment. In addition, the job offers 22 days annual leave (increases with service) + Bank Holidays, a free gym, life insurance, a health cash back plan, and parking onsite.

Your new role as the Purchase Ledger Clerk:

Purchase Ledger:

1. Control and manage all suppliers set up to ensure the process is adhered to according to company policy.
2. Edit purchase orders prior to receiving to ensure quantity and pricing are correct.
3. Ensure the purchase credit and returns policies are adhered to by all goods in representatives.
4. Monitor unfulfilled orders and liaise with the supplier representative to resolve any issues with the supplier to enable efficient fulfilment.
5. Ensure all month-end processes are carried out according to company policy to ensure the Purchase ledger is up to date and accurate.
6. Work closely with the Goods in department to ensure goods are correctly received and any discrepancies are checked before notifying the suppliers – ensuring that suppliers send appropriate documents once the anomalies have been agreed.
7. Monthly review that all supplier account information on ERP system is still valid.
8. Process invoices, reconciling delivery notes to invoices received and purchase orders.
9. Chase all invoices prior to month to reduce GRNI.
10. Request monthly supplier statements and reconcile to ERP system and resolve any monthly differences on all UK suppliers.
11. Exhibition expense analysis.
12. Assist in the matching, checking and coding of invoices.
13. Assist in payment runs via BACS.
14. Process staff expenses.
15. Reconciliation of supplier accounts.

Reconciliations:

1. Produce accurate reconciliations across multiple income streams – Sage Pay/Dojo/PayPal/Amazon – this will require daily monitoring and working alongside customer services to ensure refunds and credits are processed in a timely manner.
2. Retail shop reconciliations.
3. Process and monitor refunds and replacements for intercompany ensuring that credit notes are raised in a timely manner and that the returns process is fully followed to ensure correct stock levels.
4. Review of works orders to ensure correct allocation of raw materials. Close monitoring of costs on all works orders to enable accurate finished product costings.
5. Assist with year-end audit.
6. Offer assistance and support to the sales department.

Experience & Skills required to apply:

1. A motivated, self-starting attitude with a strong work ethic and ownership of responsibilities.
2. Proven ability to implement rigorous controls and processes, ensuring high standards of accuracy.
3. Excellent communication skills, both written and verbal, and the ability to work effectively with suppliers and colleagues.
4. Strong multitasking abilities and the capacity to work under pressure to meet deadlines.
5. Proficiency in major IT applications, including Microsoft Office, and experience working with ERP systems.