Purchase Ledger Assistant - Manufacturing Finance Team

Lush Manufacturing
We are the team responsible for producing the final products available in our retail stores and digital platforms. Our operations span six key factories in Poole, Zagreb, Tokyo, Sydney, Vancouver, and Toronto.

The Role
Forming part of the Finance team based in Poole and working alongside three other Purchase Ledger Assistants, you will be responsible for day-to-day finance function tasks under the supervision of the Finance Manager.

Career Progression & Development:
Personal development is embedded in the Lush culture and fundamental to our success. We aim to 'promote from within' where possible and the majority of our senior managers have worked their way up through the company.

Lush has various different finance functions in the UK with opportunities to progress in Lush Limited, Group Finance, Manufacturing, Retail and Digital Finance. We also have regular international opportunities arising from our 'no borders' mentality.

Please note: We may close this vacancy early if we receive an overwhelming response or our business requirements change.

Key Responsibilities

1. Ensuring timely and accurate recording of invoices on the accounts system, processing them onto the paperless office approval system, and verifying pricing while obtaining authorisation for all invoices in a timely manner.
2. Keeping supplier accounts up to date, including sending payment remits as required, reconciliation of supplier statements and answering any queries.
3. Preparing weekly payment runs (GBP and multi-currency).
4. Processing of proforma payments & chasing of final invoices to process.
5. Manage supplier and internal colleague communications via email and answering phone calls.
6. Answering coding and document queries raised by the team on both POs and S&A payments.
7. Monitoring & reporting on Aged Creditor and GRNI balances.
8. Amending access, creating new users on the paperless system and answering user queries.
9. Processing credit card receipt submissions and assisting company Credit Card users with queries and changes needed.
10. Preparation, payment and reconciliation of Expense claims, including expense claims in advance as and when required.
11. Processing Intercompany purchase invoices from both UK entities and overseas group entities and raising queries where needed.
12. Analyse financial transactions for specific accounts as part of the month-end closing process.

1. 2-3 years experience in a finance role and working in a team.
2. Experience working for a manufacturing company and a good understanding of 3-way match processing.
3. Experience with systems including Therefore, QAD, ABBYY, Xero and Google Suite would be advantageous.
4. Strong Excel, IT and online banking skills.
5. Great communication skills and a friendly telephone manner.
6. 'Can do' approach with the ability to work as part of a team and build and maintain relationships with both internal and external stakeholders.
7. Culturally, someone who is interested in Lush and our ethics.
8. Studying towards finance qualification is desirable but not essential (study support may be available).