PT Legal Administrator / Admin

Temporary PT Legal Administrator / Admin

Job Ref: Devon & Cornwall BL TCL 363857

Pay Rate: £12.21 per hour PAYE

Hours per week: 22.2 Monday - Friday, 3 days per week

Role Length: This opening assignment is for 12 months

City: EXETER, Devon

Hybrid working

Minute taking skills and experience are essential for this role

NPPV3 vetting

NB: Police Vacancy - only for candidates with a minimum of 5 years continuous UK address history. Please note that this vacancy is subject to a strict security vetting procedure.

A Legal Administrator is required to provide a comprehensive administrative service to the Joint Legal Services Department. This support may cover, in varying proportions, all or some of the key responsibilities set out below or all of the following activities, along with other administrative support tasks in keeping with the grade of the role.

Key Responsibilities:

• Provide dedicated support to the Head of Legal Services or Senior Force Legal Advisors in the form of diary management ensuring work is co-ordinated and prioritised, and other administrative activity.
• Provide a high-quality customer focused approach, as the first point of contact for members of the Joint Legal Services Department. Liaise with the wider organisation and partner agencies on behalf of members of the Joint Legal Services Department.
• Undertake responsibilities for the Practice Manager in their absence with limited or no supervision, such as reviewing and allocating new work received into the department which requires specialist knowledge of the team and work types.
• To collate, and where appropriate interrogate databases, the legal services case management system Iken and other data sources, in order to put together responses to Freedom of Information requests under the supervision of the Legal Practice Manager.
• Take responsibilities for a portfolio of administrative work or specific key tasks working with limited supervision.
• Provide administrative support to a range of meetings and/or events as required on a regular or ad hoc basis. This includes, but not limited to, booking venues, and accommodation, sending out meeting requests, taking notes, recording and sending out actions, and following up actions to officers, staff and external partners as required to ensure those actions are completed.
• Provide a customer focused response to telephone and face to face enquiries that may involve some specialist knowledge and subject matter expertise. This includes regular contact with members of the public who can be difficult and abusive, external agencies and stakeholders.
• Type up legal documentation using digital dictation.
• Undertake general office duties which includes making travel arrangements, raising invoices, making payments to the Courts, photocopying, printing, diary management, stationery and equipment ordering, and managing a range of data contained with spreadsheets for the department.
• Open and close legal files in accordance with departmental and force policy and procedure. This requires knowledge of GDPR requirements.

Experience:

• Minute taking skills and experience.
• Administrative experience and knowledge of working in a legal environment.
• Experience of using Microsoft Office applications, in particular Word, Excel and Outlook.
• Minimum of 12 months recent experience in a similar role, or context and ideally within a public sector organisation.

Skills:

• Ability to work in a challenging environment with a wide and varied caseload with limited supervision.
• Good audio and copy typing skills.
• Good knowledge of English grammar.
• Strong IT skills including Microsoft packages or equivalent (e.g. G Suite).