Project Support Administrator

Job Purpose:

The position of “Project Support Administrator” has become available from the CBES Chadderton office, reporting to the Project Manager or appointed deputy.

The core role and responsibility of the Project Support Administrator is to manage the documentation required for the projects being undertaken for our clients. This key function is undertaken to ensure complete visibility is achieved on the required H&S, schedules and design documentation demands.

Key Accountabilities:

• Working closely with Project / Senior Managers in the preparation of project file documentation, H&S information, and site podiums to enable operations in accordance with CDM.
• Detailing engineer RAMs, H&S assessments.
• Assist with the creating and compiling of reports for Senior Management upon request.
• Answering email and phone queries from client stores and colleagues regarding multiple systems.
• Ordering of kit, lifters etc as instructed by the relevant Manager.
• Preparation and planning of small works quotations.
• Communicating with the Project Manager to ensure the timely completion of all project works including asset renewal.
• Facilitating site deliveries to minimise operational disruption within the customer’s premises.
• Ensuring all project drawings are updated and commissioning documents are completed and returned to the Fire & Mechanical team.
• Ensuring all internal engineers and subcontractors have the relevant Health and Safety documentation and have current CSCS, IPAF & PASMA cards.
• Preparation of O&M / H&S Manuals following the successful completion of a project.
• Monitoring customer portals (Mercury / Simple Compliance) ensuring we are actioning client’s requests.
• Updating WIP (work in progress) and POW (programme of works) on a daily basis.
• Booking in jobs with different sites.

Knowledge, Skills and Abilities:

• Critical thinking and problem solving
• Able to grasp new concepts quickly and efficiently
• Time management and self-motivated
• Confident and professional phone manner
• Comfortable working under pressure and able to cope with time sensitive requests.
• Efficient with Microsoft suite of programs

At City Building Engineering Services we firmly believe in a collaborative approach to doing business. By working together with our clients we find and deliver constructive solutions to their particular needs and requirements in a cost effective and efficient way.

Our teams of dedicated professionals are passionate about what they do. This has allowed our client base to steadily grow, whilst maintaining a high percentage of repeat business.

Throughout our six regional offices we operate nationally with a comprehensive in-house resource allowing the delivery of all aspects of a construction and engineering project from procurement and design through to project management, installation and maintenance.

We pride ourselves in being ahead of the curve in regards to innovations, particularly in regards to energy saving, where we have planned, designed and installed many cost and energy savings initiatives. CBES is a subsidiary of the City Facilities Management Group.