Project Manager

Westlakes Recruit; Stirling; On-site; GBP 40,000 - 80,000; Full time

Job description

Westlakes Recruit are currently recruiting for a Project Manager on a permanent basis in Grangemouth, Scotland.

The role is to undertake a lead role in the management of projects within the Technology SBU coordinating multiple disciplines (LV Assemblies, Systems Integration, Telemetry, Electrical, Service, Instrumentation & Control) in accordance with the company's procedures.

Organisation
The job holder will report to a Delivery Manager and engage the support of other staff such as Project Coordinators, Engineers, Planners, Quantity Surveyors, Buyers, etc. This includes close liaison with other Project Managers, Key Account Managers, and other internal staff and clients as necessary to effectively execute the function. The job holder will work on MEICA contracts/projects, typically involving mechanical, electrical, instrumentation, control and automation systems. The job holder may be required to mentor junior staff, Project Coordinators or Administrators.

Key Responsibilities
Project Delivery
Assume responsibility and complete all activities associated with project management for all projects within the assigned portfolio of projects in accordance with the company's procedures. This will require the following:

1. Arranging project handover from Sales and establishment of the project team.
2. Working closely with Resource Leads to provide resources requirements information to assist with resource planning.
3. Creation of project programmes and schedules, and other project documentation as required by the company's procedures.
4. Communicating the scope of project requirements and delivery programme with internal stakeholders and the clients.
5. Recognising and communicating any Issues and Risks associated with projects throughout delivery and raising Learnings where necessary to record challenges for operational improvement analysis.
6. Maintaining up-to-date records (minimum monthly) on the technical and commercial progress for each aspect of delivery, including design, procurement, manufacture, testing, installation and commissioning.
7. Ensuring that all engineering design, component procurement, manufacturing and installation resources are within the scope and programme of works and project technical content.
8. Communicating regularly with the engineering design, manufacturing and site teams to ensure that projects progress satisfactorily according to agreed schedules and budgets.
9. Coordinating and monitoring the overall commercial performance of the project, maintaining accurate cost-to-complete forecasts and raising awareness of threats in relation to excessive additional costs, delays or margin depletion.
10. Managing and evaluating scope changes to address consequential impact in terms of costs or programme and communicate them to the client.
11. Creating and issuing requisite contract notices for projects such as Early Warnings, Compensation Events and/or variations.
12. Ensuring adherence to Technology BU quality procedures and the company's Health & Safety requirements.
13. Work with Project Coordinators or Administrators to support them in completing routine administrative tasks that have been assigned to them.
14. Acting as the main point of client contact and ensure any significant issues (e.g. delays or cost impacts) are escalated to the Delivery Manager.

Commercial
Assume commercial responsibilities for the project, such as:

1. Maintaining up-to-date commercial data held within business systems, including close monitoring of project costs to date, cost to complete and gross margin.
2. Providing accurate periodic commercial forecasting which reasonably anticipates upcoming costs to avoid instances of 'write-backs'.
3. Contributing to reconciliation of live data with monthly management reports. Participating in Major Project Review meetings to appraise commercial teams of project status and any anticipated variances.
4. Working with the appointed Quantity Surveyors to ensure all contractual obligations are met across all assigned projects.
5. Ensuring that applications and invoices are raised in a timely manner.
6. Escalating significant commercial Issues or Risks to the Delivery Managers where necessary.
7. Providing support on new project bids, such as through identification of resources and costs and assist with programme definition in accordance with the clients' expected timescales.

Health and Safety
Assume full responsibility for the fulfilment of the requirements of CDM Principal Contractor and Designer. Develop project-specific Health and Safety related documentation for site works associated with assigned projects. Ensure Risk Assessments and Method Statements are prepared, approved and issued to the company's requirements. Ensure that delivery personnel have been instructed about project requirements, particularly with respect to site works, as detailed in the Setting to Work procedures. For allocated projects, ensure a suitable responsible person is assigned to oversee site activities and is fully aware of their site works scope and responsibilities. Ensure Authorised Persons are assigned for site activities that require permits or other authorisations from the client. Ensure that daily and weekly site H&S procedures are followed, including daily briefings, toolbox talks, walk arounds, inspections, POWRAs and that all H&S reporting requirements are met. Escalate any Health and Safety related issues to the Delivery Manager without delay. Attend client sites as necessary to review delivery progress and ensure that packages of work are validated and signed off by clients' representatives. Complete periodic site safety inspections (typically once per quarter).

Skills Knowledge
Essential Skills

1. High level of commercial awareness.
2. Knowledge of Quality Management System (e.g. ISO9001) requirements.
3. Knowledge and experience of standard form contracts, particularly NEC4 is preferred.

Qualifications

1. ONC/HNC/Degree in electrical or control engineering, or a related discipline is preferred.
2. Good basic education particularly in English language and grammar.
3. Project Management skills. AFM, APM, Prince 2 practitioner or similar is preferred.
4. SSSTS/SMSTS and CDM principal contractor qualifications and/or experience preferred.
5. Full UK driving licence required.

Job Related Experience
A minimum of 2 years' experience working as a Project Manager delivering engineering projects of a similar scale and within a similar industry is preferred.