Project Manager

Job objectives and responsibilities

As a Project Manager, you will be responsible for the successful planning, execution, monitoring, control, and closure of projects. You will manage project teams, coordinate resources, and liaise with clients to ensure that projects are delivered on time, within scope, and within budget. This role requires strong leadership abilities, attention to detail, and excellent communication skills to manage relationships with both internal and external stakeholders.

The Project Manager is the leader and is responsible for the project throughout its lifecycle.

Main duties

1. Project Planning and Initiation:
   1. Develop detailed project plans, including scope, objectives, timelines, and resource requirements.
   2. Prepare and issue key project documentation, such as Project Briefs, Project Initiation Documentation (PID), and Project Planning Documents.
   3. Plan and participate in the review process to ensure governance.
   4. Conduct risk assessments and develop risk management plans to mitigate potential issues.
2. Project Execution and Monitoring:
   1. Lead and manage project teams to deliver project outcomes according to the project plan.
   2. Monitor project progress and performance, ensuring that all tasks are completed on schedule and within budget.
   3. Conduct regular site meetings and progress reviews with project teams and clients.
3. Client and Stakeholder Communication:
   1. Act as the primary point of contact for clients throughout the project lifecycle, ensuring clear and timely communication.
   2. Obtain necessary client approvals at key project stages, including design development, construction, and project closure.
   3. Prepare and issue progress reports to clients and senior management, highlighting key achievements, risks, and issues.
4. Risk and Quality Management:
   1. Populate and maintain project-specific risk, issue, and quality registers.
   2. Ensure compliance with all statutory and regulatory requirements, including CDM regulations and Health & Safety standards.
   3. Implement quality assurance processes to ensure that project deliverables meet the required standards.
5. Financial Management:
   1. Prepare and manage project budgets, ensuring accurate tracking of costs and expenditures.
   2. Assist in the preparation of final accounts and reconciliation processes.
   3. Report on financial performance to senior management, identifying any variances and taking corrective actions as needed.
6. Team Coordination and Leadership:
   1. Allocate tasks and responsibilities within the project team, ensuring that all team members understand their roles and deliverables.
   2. Provide guidance and support to team members, fostering a collaborative and productive working environment.
   3. Resolve conflicts and issues within the project team to maintain focus and momentum.
   4. Be prepared to undertake project roles and activities as directed by line management.

Person Specification

Qualifications:

1. Experience in a project management or coordination role, with a focus on projects with varying levels of risk, cost, time, and CDM complexity, holding a recognised project qualification.
2. Strong organizational skills and attention to detail, with the ability to manage multiple tasks and projects simultaneously.
3. Excellent communication and interpersonal skills, with the ability to build relationships with clients, stakeholders, and team members.
4. Proficiency in Microsoft Office Suite and project management software.
5. Knowledge of CDM regulations and experience in ensuring compliance with health and safety standards, holding SMSTS.
6. Formal project management qualifications (e.g., PRINCE2 Foundation) are desirable but not essential.

Health and Safety responsibilities

1. Follow Group and company policies and procedures at all times.
2. Report any apparent deficiencies in systems of work or equipment provided that may result in failure of service delivery or risk to health and safety or the environment.
3. Use all work equipment and personal PPE properly and in accordance with training received.
4. Report any issues or training needs to your Line manager and/or via your divisional incident reporting system.

Information Security

1. Ensure compliance with Mitie's information security procedures in all activities.
2. Proactively identify and report security risks to your manager.
3. Report actual and suspected security incidents.