Project Management Deputy (PMD)

Job Description

Dewberry is currently seeking a Project Management Deputy to join our Birmingham, AL office. We are seeking a detail-oriented and proactive person to support the MEPS South Operating Unit by managing key aspects of project financials, cash flow, and Profit and Loss (P&L) analysis. The ideal candidate will have strong knowledge of financial reporting, cash management, and project accounting, with the ability to analyze data, identify financial trends, and ensure the financial health of the Operating Unit. This role requires an individual who can effectively collaborate with Project Managers (PMs), corporate accounting group and various internal stakeholders, while providing accurate and insightful financial reporting.

Responsibilities

Key Responsibilities:

Monthly Responsibilities:

• Financial Reporting: Download and analyze the monthly Profit and Loss Statement, leveraging the data to create multiple reports that impact the financial outlook of the business.
• Cash Management Meeting: Present cash flow insights to the CMP committee, explaining unpaid invoices, projected payment timelines, and identifying potential concerns with cash receipts.
• WIP vs Billing Report: Collaborate with Project Managers to track Work in Progress (WIP) against billing schedules, ensuring timely invoicing of projects.
• Cost to Completes (CTC): Submit and track internal and external CTC requests, measure their impact on the P&L, and ensure all revenue-generating activities are accounted for.
• Project Closeouts: Monitor projects nearing closure, assessing their financial impact on the P&L and ensuring proper financial closure of completed projects.

Weekly Responsibilities:

• Job Performance Report (JPR): Run and analyze the JPR to track project performance, identifying overages, and working with PMs to close or address problematic tasks.
• JPR Burn Report: Generate the JPR Burn Report, tracking project burn rates and emailing PMs with overages, requesting them to soft-close tasks when necessary.
• Accounts Receivable (AR) Reporting: Run the AR report weekly and coordinate with PMs to follow up on outstanding payments.

Daily Responsibilities:

• Accounts Receivable Follow-Up: Review the AR aging report daily, sending collections emails and making follow-up calls as needed.
• JPR Review: Regularly review the JPR for discrepancies such as projects with high WIP, those that haven’t been invoiced recently, or that have not seen activity. Take necessary actions to resolve any issues.
• Burn Report Review: Examine the Burn Report for irregularities and work with PMs to address issues such as underperformance or unexpected financial trends.

Other Responsibilities:

• Annual Budgeting: Coordinate the annual budgeting process, ensuring financial goals are aligned with business priorities and projections.
• Profit/Loss Forecasting: Use data from ongoing projects and financial reports to project monthly profit or loss, adjusting as necessary to ensure accurate financial projections.
• Special Projects: Assist with special financial projects as assigned by senior leadership, providing problem-solving expertise for complex financial challenges.

Required Skills & Required Experience

Required Skills & Qualifications:

• Proven experience in financial analysis, project accounting, or similar roles.
• Strong understanding of Profit and Loss (P&L) management and its impact on business performance.
• Proficiency in the VantagePoint software and Microsoft Excel, including the ability to analyze large datasets and create detailed financial reports.
• Excellent problem-solving skills, with the ability to address complex financial issues and provide actionable insights.
• Strong communication skills to interact effectively with internal stakeholders, including Project Managers, senior leadership, and finance teams.
• Detail-oriented with a high level of accuracy in financial data reporting.

Education and Experience:

• Bachelor’s degree in Accounting, Finance, or a related field (or equivalent work experience).
• 3+ years of experience in a financial analysis or project management role, ideally within a service-oriented or project-based business.

Preferred Skills:

• Experience with project management tools and software.
• Familiarity with cost-to-complete and work-in-progress accounting.
• Ability to manage multiple financial tasks in a fast-paced, deadline-driven environment.

This role is essential for maintaining the financial health of our projects and ensuring that all revenue, expenses, and cash flows are properly managed and reported. If you are a problem-solver with a strong financial background and enjoy working with cross-functional teams, we encourage you to apply.

Must have a valid driver’s license, good driving record and ability to pass a driving record background check.