Project Coordinator

Position - Development Coordinator

Location - Hemel Hempstead

Salary - £30,000

Hours - 40 hours/week

This is a full-time position based in Hemel Hempstead, supporting a high-profile client. We are seeking an enthusiastic, proactive, and detail-oriented Project/Development Coordinator to join our team. The Development Coordinator will be responsible for managing the coordination and delivery of various projects, ensuring they are completed on time, within scope, and in line with client expectations. This role requires strong organizational skills, attention to detail, and the ability to communicate effectively with multiple stakeholders. As part of the role, you will work closely with various teams, ensuring seamless collaboration and providing administrative support where necessary.

You will be joining a company that values a positive team dynamic, offering a supportive management structure that fosters growth and collaboration. The role offers excellent career development opportunities, with access to ongoing support, training, and rewarding project work within an established and growing company.

Key Responsibilities:

• Specification and delivery of Facilities Management projects in line with a dynamic 3 year strategic plan.
• Coordinate and oversee projects from initiation to completion, ensuring all deliverables are met within specified timelines and to a high standard.
• Act as a key point of contact for clients and stakeholders, building and maintaining strong relationships.
• Facilitate effective communication between teams, ensuring that all parties are informed and aligned throughout the project lifecycle.
• Maintain project documentation, including schedules, reports, records and ensuring accuracy and accessibility.
• Support the development and implementation of project plans, identifying risks and creating mitigation strategies.
• Arrange and plan sub-contractors, ensuring that the right resources are available to meet project demands and time scales.
• Manage project-related requests and queries, providing timely updates to stakeholders.
• Hold regular progress reviews and report project status to key stakeholders.
• Work collaboratively with the facilities, health & safety, and operations teams to ensure project objectives are met in compliance with legal and contractual requirements.
• Provide administrative support to the Facilities Workspace team, as needed.
• Undertake other tasks as required within individual ability to support the Facilities Workspace team.
• Foster a collaborative and inclusive team environment, encouraging open communication, teamwork, and a positive work culture.
• Cover front of house desk over lunchtimes and as required for absence/annual leave.
• Act as deputy to the Development Team leader.
• When required, travel to other UK BSI sites and have a full driving license and own vehicle (expenses will be paid).
• Arrange and supervise subcontractors for WFM projects from quoting to signing off works (including arranging quotes, site visits, following up on requests, supervising on-site, and signing off work once completed).
• Track all spend for the WFM projects and create a monthly report. Manage and resolve invoicing queries and issues within a timely manner.
• Work with sustainability, procurement, IT, and HSE teams to identify opportunities within projects.
• Coordinate closely with the engineering and facilities teams to achieve WFM goals.
• Take minutes during meetings and distribute to all attendees.
• Raise capital expenditure requests, create business cases and project specifications.

Experience and Knowledge:

• Proven experience in project coordination or a similar role, ideally in facilities management, construction, or a related industry, with a strong background in administration.
• Strong communication, organization, and problem-solving skills.
• Ability to manage multiple tasks, prioritize effectively, and work under pressure in a fast-paced environment.
• Experience in stakeholder management, including clients, contractors, and internal teams.
• Familiarity with project management tools and software (desirable).
• PC literate with proficiency in MS 365 (Word, Excel, and Projects).
• Good understanding of health and safety in the workplace.
• Confident and courteous manner, both in person and on calls.

Key Skills:

• Strong interpersonal and client-focused skills.
• Ability to work independently and as part of a team.
• High level of attention to detail and accuracy.
• Excellent time management and prioritization skills.
• Strong problem-solving and decision-making abilities.
• Adaptable and able to work in a dynamic environment.
• Commitment to delivering excellent customer service.
• Cultural awareness and sensitivity.
• Strong administrative skills.

Desirable Qualifications:

• IOSH working safely.
• Prince2 Foundation.
• AutoCAD or other 3D drawing applications.