Project Coordinator

Salary: 38k - 45k

Position: Project Coordinator (Must have Fire stopping / Proofing Experience)

Managing and leading the Facilities Management fire stopping Project Department. Liaising with the Sales Team to onboard new projects and analyzing what's required for the FM job. Managing David, holding regular meetings to ensure all tasks are met in time. Finding contractors and chasing contractor quotes. Managing contractors and dealing with queries. Updating the quote system to ensure it is up to date. Sending out quotes to clients.

As a Project Coordinator with proven experience supporting multiple projects simultaneously, you will join an award-winning, rapidly growing company. No two days will ever be the same as you react to tasks, organize schedules, and track project progress.

Duties will include but are not limited to:

1. Tracking, monitoring, and reporting on project progressions using Excel spreadsheets daily and producing weekly work-in-progress reports for senior management teams.
2. Responding to client requests and allocating engineers to projects across the UK.
3. Managing all project documentation from start to finish to ensure clear audit trails of project scopes.
4. Handling incoming queries via phone and email from clients and engineers with professionalism.
5. Raising invoices upon project completion or project phase completion in line with client contracts.
6. Using the following systems daily:
1. Bespoke job tracking system: Adding new projects, allocating contractors and engineers, storing project documents.
2. Teams: To communicate with our sales team.
3. Excel: To track project progress, monitor costs, and raise invoices.

The perfect candidate for this role:

• Proven experience in a similar role handling subcontractors or running several projects.
• Able to react to changing metrics and remain calm throughout.
• Strong communicator and confident in sharing ideas to improve processes and projects.