Project Coordinator

Job Description

Do you want to join our Geo-data revolution? Fugro’s global reach and unique know-how will put the world at your fingertips. Our love of exploration and technical expertise help us to provide our clients with invaluable insights. We source and make sense of the most relevant Geo-data for their needs, so they can design, build and operate their assets more safely, sustainably and efficiently. But we’re always looking for new talent to take the next step with us. For bright minds who enjoy meaningful work and want to push our pioneering spirit further. For individuals who can take the initiative but work well within a team.

We are seeking a Project Coordinator for a fixed 12-16 month contract based in Aberdeen. You will report to a department manager and work with our Project Managers, as well as colleagues in other departments, including Operations Support, Business Control, and Commercial.

Responsibilities:

1. Ensure that all work is undertaken to the highest quality and professionalism in accordance with the company business management system (BMS) and project-specific documentation.
2. Ensure that all activities are carried out with the highest regard to the health and safety of all involved and to the protection of the environment.
3. Support the use of project, resource, and event management systems within the company, including IFS enterprise software, Microsoft Dynamics/Avalon CRM system, Assistance PSO project software, ExFlow AP software, Sphera QHSE software, SharePoint, and more.
4. Assist the Project Managers with the administration of all project-related documentation, such as formatting and printing documentation, updating project data, and updating project revenue and cost budgets and forecasts.
5. Issue customer satisfaction questionnaires upon project completion and assist in any required follow-up.
6. Compile and document meeting information, coordinate with internal stakeholders to ensure projects are administered correctly, log lessons learned and project leakage, and keep tender document boilerplate information up to date.
7. Compile first draft Pre-Qualification and Project Execution Plan responses and documentation as requested.
8. Support internal and external invoicing requirements.
9. Ensure that all BMS forms are adhered to and completed.
10. Help with booking meeting rooms, generate and update service line weekly minutes, maintain and purchase department stationery, and assist the entire team with ad-hoc admin tasks.
11. Identify your own training needs, bring them to the attention of the department manager, and take full advantage of the training opportunities provided.

We are looking for a team player with strong organizational, communication, and numeracy skills, with the ability to manage multiple tasks efficiently.

What we offer:

• Extensive career & training opportunities both nationally and internationally.
• Competitive salary accompanied by an attractive package including a contributory pension scheme.
• Flexible working hours and the potential to work 2 days a week from home in accordance with your manager and corporate policies.
• Option to lease an electric car.

Our view on diversity, equity and inclusion:
At Fugro, our people are our superpower. Their variety of viewpoints, experiences, knowledge and talents give us collective strength. Distinctive beliefs and diverse backgrounds are therefore welcome, but discrimination, harassment, inappropriate behaviour and unfair treatment are not. Everybody is to be well-supported and treated fairly. And everyone must be valued and have their voice heard. Crucially, we believe that getting this right brings a sense of belonging, of safety and acceptance, that makes us feel more connected to Fugro’s purpose ‘together create a safe and liveable world’ – and to each other.