Project Assistant - part time

COGNICA; Swindon; On-site; GBP 14,000 - 24,000

Job description

The Vacancy

COGNICA are looking for a part time (3 days pw) Project Assistant to join our busy Operations Team.

As a Project Assistant you will support our Project Teams and responsibilities include working closely with our Project Teams / Team Leaders to support the running of projects from start to finish, performing various coordination tasks including document management & supplier liaison to expedite document collection, maintaining project documentation and uploading documents & updating systems.

Key Responsibilities:

• Initial calling to confirm Point of Contacts
• Chasing up Subcontractors / Consultants via phone / email
• Setting up user accounts and issuing login details
• Report any updates to the Project Team
• Ensuring all documentation is managed in compliance with processes, policies, and procedures
• Provide support with regards to document numbering, and the application of metadata
• Receive, upload and control project documentation
• Co-ordinate with Teams to ensure the information being processed complies with their requirements for project completion
• Update project documentation trackers
• Work with the Project Team / Team Leader to eliminate blockers

Person Specification:

• Good MS Office skills (Outlook, Word, Excel, PowerPoint, Teams)
• High level of attention to detail
• Solid organizational skills, including multitasking and time-management
• Strong communication skills, both written and verbal
• Previous administrative / office experience, ideally supporting projects
• Delivering projects either single or multiple concurrent to time, budget, quality, and agreed specification.

Salary and Benefits:

• £14,286 based on 22.5 hours per week (FTE £23,810)
• Contributory Pension Scheme
• Life Assurance
• A flexible benefits programme including the option to buy additional holidays, private health care and discounted gym memberships
• Regular training and career development

RSK Group is an Equal Opportunities Employer.

About Us

COGNICA is an innovative IT organisation. We provide intelligent information management solutions and services. We help organisations digitalise their estate and manage assets using reality capture technology. Since 1998, COGNICA has been helping national and international companies streamline costs, resulting in substantial savings. We help clients to adapt to an ever-changing technological environment and digitalise, resulting in long-term cost-cutting benefits.

We have crafted an impressive portfolio of customers, and we work for most of the UK’s leading construction companies on a wide range of projects.

Our Insite360 technology gives customers a rapid acquisition, 3D visualisation tool with a digital-twin point cloud that can be imported into a variety of destination systems. We also developed a first-class delivery team, a structured collation solution and an online portal that successfully manage information directly from the project supply chain.

Cognica is part of the RSK Group, a leading integrated environmental, engineering, and technical services business providing dynamic, multidisciplinary services to a wide range of sectors. RSK was founded in 1989 and has grown considerably since then.

At RSK, we operate as a group of businesses that work together seamlessly, aiming for growth through diversification. Our strategy helps us build a strong and resilient business, capable of weathering external challenges, while also providing greater value to our clients and more opportunities for our employees.

Since the beginning, our philosophy has remained the same: employ, develop and reward talented individuals. People are crucial to our company, and we recognise that our success hinges on our colleagues' growth. We're committed to preserving RSK's people-first culture, promoting innovation, and fostering a supportive and caring environment for collaboration.

We are committed to fostering an inclusive workplace that welcomes individuals from all backgrounds, experiences, and perspectives. We firmly believe that embracing and celebrating the diversity in our workforce makes us a stronger and more innovative company.

If you're passionate about making a difference, join us as we work together to build a brighter, more equitable, and sustainable future for all. Do you have what it takes?