Project Assistant for UHNW Principal

Are you an experienced, highly organized professional with a background in interior design, architecture, or project management? This is a unique opportunity to work as a Project Assistant supporting a UHNW Principal with their private projects, including large-scale residential renovations and yacht refit projects, while also handling occasional personal assistant duties.

This role offers the chance to work in a fast-paced, highly rewarding environment where no two days are the same.

Hours: Full-time and rare to be required over weekends

Location: London-based, with some international travel

Salary: Generous compensation package for the ideal candidate

Start Date: ASAP

Interviewing: ASAP

Responsibilities include, but are not limited to:

Project Support Duties:

• Assist in the management of complex residential renovation projects from planning to completion.
• Support yacht refit projects, including liaising with designers, contractors, and shipyards.
• Track and monitor project timelines, budgets, and deliverables.
• Coordinate with architects, interior designers, and contractors, ensuring seamless communication.
• Prepare detailed meeting minutes and action item lists during project meetings.
• Conduct research, gather quotations, and analyze costs to assist in decision-making.
• Maintain meticulous records of all project documents, including contracts, permits, and plans.
• Create and update project schedules and progress reports for the Principal.
• Oversee procurement and logistics for materials, furnishings, and equipment.
• Manage correspondence and resolve queries related to ongoing projects.

Personal Assistant Duties:

• Calendar management, ensuring seamless scheduling of meetings, appointments, and travel plans.
• Note-taking during meetings, following up on actions and reminders.
• Handling ad hoc errands, including personal shopping and task coordination.
• Managing correspondence and liaising with household staff and external vendors as needed.
• Coordinating both personal and professional travel arrangements.
• Supporting the Principal in managing their time and prioritizing tasks effectively.

Candidates must be / have:

• Strong experience in project management, ideally within high-end residential renovations or yacht refits.
• Background in interior design or architecture highly preferred.
• Exceptional organizational skills and attention to detail.
• Ability to handle confidential information with the utmost discretion.
• Strong multitasking ability and flexibility to adapt to changing priorities.
• Proficiency in project management tools and software.
• Excellent communication and interpersonal skills.
• A proactive, problem-solving attitude with a high degree of professionalism.