Project Assistant

JR United Kingdom; Perth; On-site; GBP 25,000 - 35,000; Full time

Job description

The DRVN Automotive Group are seeking a highly organised and proactive Project Assistant to support the CEO. Based at the groups HQ in Perth (Scotland), you will assist with day-to-day operations, project coordination, and administrative tasks.

This role requires a high level of professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Overview of the Role

• Project Assistant
• Holidays: 33 Days
• Employee Referral Scheme
• Pension
• Location – Perth (Scotland)

Responsibilities

Project Coordination:

• Support the CEO in planning, tracking, and delivering key projects
• Coordinate project timelines, milestones, and deliverables, ensuring alignment with organisational goals
• Prepare project updates, reports, and presentations for internal and external stakeholders

Administrative Support:

• Manage the CEO’s calendar, including scheduling meetings and handling correspondence
• Organise travel arrangements and prepare expense reports
• Draft and review documents, emails, and communications on behalf of the CEO

Meeting & Event Management:

• Prepare agendas, take meeting minutes, and follow up on action items
• Assist in organising executive meetings, company events, and external engagements

Research & Analysis:

• Conduct research and gather data to support decision-making processes
• Analyse project performance and provide insights to improve efficiency
• Act as a point of contact between the CEO and internal/external stakeholders
• Ensure smooth communication across teams, managing requests and priorities effectively

Minimum Requirements

• Previous experience in executive support, project management, or a similar role
• Strong organisational and time-management skills, with a keen eye for detail
• Excellent written and verbal communication skills
• Fully confident in using Microsoft packages
• Ability to work in a fast-paced environment with a proactive approach to work
• Ability to handle sensitive information with discretion and maintain confidentiality
• Proactive problem-solving mindset and ability to work independently
• Must have IDLR/ Full right to work in UK- Sponsorship will not be provided.

Bachelor’s degree in business administration, Project Management, or related field.

Please note we do not provide sponsorships to those who require it and will only accept applications from those who have full rights to work in the UK with no restrictions and IDLR/Full Settlement status. Please provide status on applications.

Our inclusive workplace welcomes and values all candidates from all backgrounds, we believe that diversity enhances our ability to innovate and serve our customers effectively. We are an equal opportunity employer and strive to create an environment where everyone feels respected, supported, and able to bring their authentic selves to work. If you require any reasonable adjustments to participate in the recruitment process, please let us know, and we will do our best to accommodate your needs.