Project Administrator / Document Controller

Mpeople Recruitment North West; Manchester; On-site; GBP 25,000 - 33,000

Job description

Mpeople Recruitment are looking for a thorough and reliable Project Administrator / Document Coordinator on behalf of our client who are a thriving reputable business based in Ashton-Under-Lyne, that operate within the Construction sector.

Location: Ashton-Under-Lyne (OL6)

Hours: 8am - 4pm, Monday to Friday (flexibility on start & finish time)

Salary: £25,000 - £33,000 dependent on experience

This person will be primarily responsible for the management of contract documentation ensuring that all project related administrative elements are up to date, in order and controlled. They will need to control their own time and resources effectively to ensure that they are organised and structured proficiently in managing their own daily schedules, however they will also be required to work alongside various members of the team to assist with several elements of contract control that are undertaken by the business.

Main duties & responsibilities:

• Processing project contracts, receiving, obtaining signatures and sending recorded post, scanning and saving signed copies to the system.
• Creating hard copy project folders, replenishing documents for site teams, scanning and saving completed forms on our system.
• Administration of Fieldview site documentation software, creating and maintaining site paperwork, monitoring documents being created, ensuring correct distribution to stakeholders, assisting/supporting site-based users.
• Requesting, downloading and maintaining drawing folders for projects, updating drawing registers, and organising the printing of drawings.
• Using Fieldview site documentation software to upload and mark up plan drawings for QA systems onsite.
• Registration of new projects with the companies H&S consultant, maintaining H&S document templates, assisting the Contracts Director with sending H&S paperwork.
• Organising and controlling any project specific requirements, notifying Directors of such requirements.
• Inputting training data onto the training matrix, notifying staff of upcoming expiry dates, and organising training sessions.
• Assisting the Directors with collating data for yearly subscriptions and accreditations.
• Liaising and communicating with other team members and site staff to ensure all parties have the correct information.
• Answering general office phone calls, directing calls, taking messages and offering assistance.
• Providing ad hoc support to the Quantity Surveyors, Estimator and Buyer by assisting with data input.
• Assisting Commercial and Contract Management with meeting requests and sending emails on their behalf.
• General office administration and housekeeping.

Required Experience & Skills:

• Fluent in standard Microsoft Office software, with notable proficiency in Excel, Word & Outlook.
• Knowledge of Xero accounting software (preferable but not essential).
• Knowledge of the Construction Industry, specifically Joinery (preferable but not essential).
• Ability to communicate clearly and effectively at all levels within the business.
• Excellent formal and business letter writing techniques.
• Fully capable of managing own time and prioritising tasks effectively.

Required Personal Attributes: Self-motivated, Driven, Energetic, Innovative, Independent, Self-Directed, Team Player, Communicative, Sociable, Assertive, Organised, Methodical, Systematic, Attentive, Observant, Meticulous & Precise.

Please note that Mpeople cannot respond to all applicants due to the high volumes of CV's received on a daily basis. Should you not receive a response within 5 working days please accept that on this occasion your application hasn’t been successful. Mpeople wishes you all the best in your job search.