Project Administrator

We are working with a Consultancy linked to a high-profile academic institution to hire a Project Coordinator to join their friendly and professional team.

You will be a skilled project administrator with exceptional skills in project administration, dealing with large sets of data, following process and providing excellent stakeholder support.

Duties:

1. Administer new project files portals and documentation
2. Update project trackers and planners with actions and dates
3. Work with a high volume of data including collating, checking, copying and cross-referencing data in a variety of formats
4. Monitor and chase submission of reporting information
5. Contract admin including liaison between legal and finance teams ensuring accuracy of contract data and that documents are completed, shared and logged accordingly
6. Share timely and accurate information with finance and other departments to support invoice processes
7. Support the finance team on all project related finance issues ensuring a smooth flow of information
8. Manage project inboxes actioning or escalating incoming mail accordingly
9. Support with logistics for meetings in terms of scheduling, catering, travel, rooms, agendas etc
10. Take minutes and actions in meetings and circulate appropriately

You will be:

1. Degree educated or equivalent
2. Have proven ability as an administrator within a project-based environment
3. Have proven ability in working with large sets of data including data entry, presenting data and ensuring accuracy across Word, Excel, CRM and other platforms
4. Have exceptional MS Office skills
5. Be customer service oriented delivering all stakeholders exceptional interaction
6. Quick to respond and proactive

This role will operate on a hybrid basis with some time on site at the Central London offices mixed with remote working, this is project dependent with a good balance between the two but flexibility to be office-based as needed is required.

Apply to join this well-regarded and professional organisation, and benefit from hybrid working, interesting subject matter, lots of autonomy and work as part of a friendly, dynamic and high-performing team. Closing date for applications is Friday 22 November at the latest.