Project Administrator

Project Administration - Construction - Liverpool

Do you have strong administration and data entry skills? If so, we're hiring a Project Administrator - Construction to join one of our key customers in Liverpool.

About the Role

Due to an increase in workload, we have an opportunity for a Project Administrator. You will be providing a comprehensive administrative and organised structure to the delivery of planned construction projects. You will be working closely with Site Supervisors, Project Managers, and other members of the team. The ideal candidate will have experience in managing and coordinating work schedules, facilitating communication between stakeholders, ordering and purchasing materials, and managing a document management system.

Key Responsibilities

1. Prepare, organise, and maintain project documentation administration.
2. Organise drawings, contracts, permits, and update health and safety records.
3. Work within the UK standards of compliance following CDM regulations 2015.
4. Act as a point of contact for subcontractors, internal teams, suppliers, and other clients to ensure a smooth and seamless operation.
5. Support the implementation of health & safety regulations and environmental policies.
6. Maintain records for audits and inspections in line with ISO 9001 and ISO 14001.
7. Assist with the processing of invoices, purchase orders, and expense claims, liaising with the accounts team to ensure accurate budgeting and tracking.
8. Arrange deliveries of materials and equipment to site, ensuring alignment with project timescales.
9. Produce progress reports, minutes of meetings, and other updates for project managers and stakeholders.
10. Maintain accurate databases and filing systems both electronically and physically to retrieve information quickly.

What We're Looking For

1. Previous administrative experience ideally within construction, engineering, or a related industry.
2. Strong organisational skills with the ability to prioritise tasks and meet deadlines.
3. Excellent written and verbal communication skills.
4. Knowledge of UK construction processes and terminology (e.g., JCT contracts, NEC contracts).
5. Experience in risk assessments and method statements.
6. Strong attention to detail.
7. Problem-solving skills.
8. Team player who can collaborate effectively with a range of stakeholders.
9. Understanding of UK health and safety regulations (e.g., IOSH Working Safely or similar).
10. IT proficiency, including Word, Excel, and Outlook (training can be provided).
11. Used to working in a fast-paced office environment.

What's in It for You?

1. Competitive salary - £25K - £35K DOE.
2. Office based - occasional visits to construction sites (PPE will be provided).
3. 37.5 standard working hours - Monday to Thursday 7.45am - 4.15pm, 2pm finish on a Friday.
4. Contributory pension - after probationary period.
5. Annual leave - 24 days holiday + bank holidays.
6. Must have the right to work in the UK.

If you're looking for a role where you can learn, grow, and be part of a great team, we'd love to hear from you.