Project Administrator

Position: Project Administrator
Location: Project-based

Overview

The Project Administrator will manage and oversee the day-to-day handling of design information during the Pre-Construction Services Agreement (PCSA) stage, ensuring efficient documentation and communication with all team members. Reporting on a project-specific basis will be to the assigned Divisional Director and Project/Senior Project Manager, with overall guidance from the Document Control Manager.

Responsibilities

1. Support project teams by maintaining up-to-date information and creating/updating document registers.
2. Set up document storage systems, both physical (e.g., site folders) and digital (e.g., Egnyte, Aconex).
3. Administer user access on platforms such as Open Space and SnagR.
4. Track and ensure timely responses for RFIs, technical submittals, and related documents.
5. Foster positive relationships with clients, contractors, suppliers, and internal teams.
6. Ensure compliance with project-specific standards for documentation distribution and quality assurance.
7. Prepare and distribute daily/weekly reports and manage CVIs, CAIs, and site instructions as needed.

If the project team is based on-site during the PCSA stage, additional tasks may include ordering IT equipment, stationery, PPE, and supporting site setup.

General Company Duties

1. Attend company and client events, promote company ethos, and uphold quality, environmental, and health & safety standards.
2. Support internal initiatives, including development appraisals and quality compliance with ISO 9001, 14001, and 45001.

This description may be adjusted to reflect project-specific needs and requirements.