Project Administrator

Heidelberg Materials UK; Chipping Sodbury; On-site; GBP 25,000 - 30,000

Job description

Heidelberg Materials UK (formerly Hanson UK) is one of the UK’s largest suppliers of construction materials, employing over 4,000 people and operating around 300 manufacturing sites in the UK.

We are committed to building a more sustainable future and recognise that a diverse workforce is key to our growth and development. We aim to foster a culture that values openness, transparency and individual achievement.

At the centre of our actions lies the responsibility for the environment. As the front runner on the path to carbon neutrality and circular economy in the building materials industry, we are working on sustainable building materials and solutions for the future. We enable new opportunities for our customers through digitalisation.

Purpose of the role

The core focus of this role is to deliver precise, efficient, and effective administrative support to the Project Management team. This encompasses tasks such as the collation, processing, and administration of timesheets, along with the management of holiday and sickness records for project staff. Additionally, responsibilities include the meticulous handling of "on-boarding" applications for both Heidelberg Materials employees and contractors.

The role involves the compilation and filing of all invoices and reports for cost capture evidence, as well as the production of ad-hoc reports in various formats such as SAP, Entropy, Excel, or others as requested. General administration duties within the department to support the project are also part of the responsibilities. Furthermore, the role involves the preparation and issuance of VAT invoices using the SAP system. In summary, the position entails a diverse range of administrative tasks crucial for the smooth functioning of the Project Management team and the overall success of the project.

Key Accountabilities

• Ensure that the project support tasks are conducted accurately and in a timely and effective manner
• Processing of purchase orders and GRN’s, monthly reconciliations and checks
• Obtain price comparisons when requested and report compliance to scope/specification
• Provide excellent telephone manner and effective communication skills
• Maintain absolute confidentiality and discretion as required by the position
• Production of reports and any KPI’s as requested
• Staff, Driver, Supplier & contractor On Boarding submissions
• Collate and save Timesheets on drive, when requested complete macro upload and timesheet calculation and verification.
• Adhere to EDF Code of Conduct for Hinkley Point
• Compliance with all Heidelberg Materials processes and procedures.
• General administrative support – taking minutes/arranging meetings, hotels etc
• Missing and un-invoiced ticket reports.
• Obtaining missing tickets and submission to STARS
• Maintaining schedule agreements & quotations
• Sales Quotation Administration – Track valid too dates, review monthly and ensure prices not changed, print quotes off when requested
• Overtime Submission/ Holiday & Absence Records
• Using Basware to process invoices
• Purchase Cards Reconciliation
• Purchase Orders Tracker
• Reports for clients (Kier Bam volume, Bristol port – loads delivered by road)
• Preparing and raising VAT invoices in SAP (3-4 per month)

Education/Qualification

• GCSE grade 4+ Equivalent to a C in Math’s and English
• Good Knowledge of Microsoft applications including but not limited to (Excel, Word, Power point, Visio, Project, OneNote, SharePoint, Teams)
• SAP knowledge is a distinct advantage
• High level of competence in Microsoft Excel including, but not limited to, VLOOKUP, Slicer, Macro & Pivot Table’s.
• Certification by CSCS level 1 standard for HPC construction site

Must have a driving licence and access to own vehicle
Must have a working understanding of Excel
What’s On Offer
Salary: Up to £30,000pa dependent on experience

• Employer of choice: Armed Forces Covenant (Silver) / Disability Confident Committed / 5% Club (Platinum) / Mates in Mind / Clear Assured (Foundation) / The Mineral Products and Qualification Council (MPQC) / STEM Ambassador
• Compensation Package: Bonus incentives / Generous Pension Schemes / Life Assurance
• Work Life Balance: 27 days holiday (excluding bank holidays) / Agile working / Flexible working / Holiday purchase / Sabbatical
• Family Friendly: Enhanced policies such as Maternity / Paternity / Parental Leave / Neonatal / Adoption/IVF/Menopause
• Social Value: paid Volunteering Day every year / Communities (LGBTQ+, Network of Woman, Woman in Science and Engineering (STEM), Armed Forces)
• Wellbeing: Employee Assistance Programme (EAP) / Mental Health First Aiders / Cycle to Work / Employee Benefits portal including Gym discount / Free eye tests / Discounted Private Medical cover